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Windows Lacks Respect for Users; Review of SpiderOak; Using Dropbox Offline on an iPad; Lawyers and Microsoft Word

By Kathryn Hughes | Friday, March 7, 2014

Today's issue of Fat Friday contains these articles:

Neil Squillante, Windows Lacks Respect for Users

Andrew Weltchek, Review: SpiderOak (Used on an iPad)

Sara Austin, Tip: Using Dropbox When Offline

Michele Gressel, Let's Be Honest: Lawyers Use Microsoft Word in a Unique Manner

Don't miss this issue — or any future issues.

How to Receive Fat Friday
Our most serendipitous offering, Fat Friday consists of unsolicited contributions by TechnoLawyer members. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The Fat Friday newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Backup/Media/Storage | Business Productivity/Word Processing | Computer Accessories | Fat Friday | Laptops/Smartphones/Tablets | Networking/Operating Systems

Review of ZAGGkeys Cover Keyboard Case Plus 77 More Must-Reads

By Kathryn Hughes | Tuesday, January 28, 2014

Coming today to BlawgWorld: Our editorial team has selected and linked to 78 articles from the past week worthy of your attention. Below you'll find a sample article from each section of today's issue, including our BlawgWorld Pick of the Week.

The Worst Passwords of 2013

Review: BillablePlan

Small Firm Lawyers Warming Up to Cloud

A Conference Call in Real Life (Video)

Congratulations to John Moltz of Its A Very Nice Web Site on winning our BlawgWorld Pick of the Week award: Review of ZAGGkeys Cover Backlit Keyboard Case for iPad Air

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of both legal technology and mainstream technology of interest to the legal profession (e.g., monitors, smartphones, scanners, the iPad, and more). But not the only coverage. BlawgWorld enables you to stay on top of all the noteworthy legal and mainstream technology articles (and podcasts and videos) published elsewhere without having to hire a research assistant. Even when you're busy, you won't want to miss each issue's Pick of the Week. Please subscribe now.

Topics: Accounting/Billing/Time Capture | BlawgWorld Newsletter | Coming Attractions | Computer Accessories | Laptops/Smartphones/Tablets | Online/Cloud | Privacy/Security | Technology Industry/Legal Profession

Reviews of Nitro Pro; Vocalocity, Olympus Dictation System, Kilpatrick; WPD Conversions; Dates in Document Names

By Kathryn Hughes | Thursday, January 23, 2014

Today's issue of TL Answers contains these articles:

Karl M. Rowe, Review: Nitro Pro; Converting WordPerfect to Word for Clients

Ketan Soni, Review: Vocalocity

Lewis Siegel, Where to Place the Date in Your Document File Names

Robert Miller, Review: Olympus Dictation System and Kilpatrick Equipment Company

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Business Productivity/Word Processing | Computer Accessories | Dictation/OCR/Speech Recognition | Document Management | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | TL Answers

A Digital Dictation Workflow; PDF v. PDF/A; Review of Hosted Exchange; Reducing the Size of PDF Documents

By Kathryn Hughes | Thursday, December 12, 2013

Today's issue of TL Answers contains these articles:

Karen McCormick, Our Olympus- and KnowBrainer-Based Digital Dictation Workflow

Steven Schwaber, Why PDF Is Good Enough for Archival Versus PDF/A

Steve Long, Review: Hosted Exchange for Synced Calendars, Contacts, Email

Lewis Siegel, Tip: How to Reduce the Size of PDF Documents

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Computer Accessories | Dictation/OCR/Speech Recognition | Document Management | Email/Messaging/Telephony | TL Answers

Buyer's Guide to Mechanical Keyboards; Microsoft Word 2010 Tips; Hosted Practice Management

By Kathryn Hughes | Friday, October 18, 2013

Today's issue of Fat Friday contains these articles:

Edward Zohn, Buyer's Guide to Mechanical Keyboards, Including Customization Options

Jeanette M. Otis, Paragraph Numbering and Other Microsoft Word 2010 Tips

Julie Cohen, What to Look for in a Hosted Practice Management System

Don't miss this issue — or any future issues.

How to Receive Fat Friday
Our most serendipitous offering, Fat Friday consists of unsolicited contributions by TechnoLawyer members. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The Fat Friday newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Business Productivity/Word Processing | Coming Attractions | Computer Accessories | Online/Cloud | Practice Management/Calendars

Unleash Your iPad's Inner Mobile Scanner Plus 122 More Must-Reads

By Kathryn Hughes | Wednesday, July 31, 2013

Coming today to BlawgWorld: Our editorial team has selected and linked to 123 articles from the past week worthy of your attention. Below you'll find a sample article from each section of today's issue, including our BlawgWorld Pick of the Week.

Lean Law Firm Technology

Review: Five Premium Noise-Canceling Headphones

Is Your Law Firm Contaminated?

Marketing Gets Technical

Congratulations to M. David Stone of PCMag.com on winning our BlawgWorld Pick of the Week award: Can This Gizmo Turn Your iPad Into a Mobile Scanner?

Don't miss today's issue or any future issues of BlawgWorld.

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of legal technology, practice management, and law firm marketing, but not the only coverage. BlawgWorld enables you to stay on top of all the noteworthy articles (and podcasts) published online without having to hire a research assistant. Even when you're busy, you won't want to miss each issue's Pick of the Week. The BlawgWorld newsletter is free so don't miss the next issue. Please subscribe now.

Topics: BlawgWorld Newsletter | Computer Accessories | Entertainment/Hobbies/Recreation | Gadgets/Shredders/Office Gear | Laptops/Smartphones/Tablets | Law Firm Marketing/Publications/Web Sites | Law Office Management | Technology Industry/Legal Profession

What Solos and Small Law Firms Want From Legal Technology Plus Lawyer Bios

By Kathryn Hughes | Wednesday, July 10, 2013

Coming today to SmallLaw: Considering her divorce, it's unclear if Christina Aguilera knows what a girl wants (in fairness she has plenty of company among both genders). But New Jersey lawyer Ed Zohn knows what he wants from legal technology. In this issue of SmallLaw, he breaks it down. Sure, cost is a factor but not the only one nor the most important. While it's doubtful Ed's manifesto will result in angry mob of lawyers clutching iPads with photos of pitchforks on the screen, we hope it sparks a constructive debate. Also, don't miss the SmallLaw Pick of the Week for the six essential ingredients of your web site bio.

How to Receive SmallLaw
Small firm, big dreams. Written by practicing lawyers who manage successful small firms and legal technology and practice management experts who have achieved rock star status, SmallLaw provides practical advice on management, marketing, and technology issues in small law firms, as well as comprehensive legal product reviews with accompanying TechnoScore ratings. SmallLaw also ensures that you won't miss anything published elsewhere by linking to helpful articles (and podcasts and videos) about solo practices and small law firms. The SmallLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Coming Attractions | Computer Accessories | Consultants/Services/Training | Practice Management/Calendars | SmallLaw | Technology Industry/Legal Profession

12 Essays on the Lighter Side of Large Law Firm Life

By Kathryn Hughes | Wednesday, April 24, 2013

Coming today to BigLaw: Our BigLaw newsletter is usually as serious as a heart attack and a proxy fight combined. But not today. Available for free, BigLaw: 12 Essays on the Lighter Side of Large Law Firm Life is the perfect iPad beach read for everyone who works in or once worked in a large law firm. Written by four large firm veterans, these essays will make you laugh and nod your head. If you're in the midst of a grueling week, it's just what the juris doctor ordered before you drift off to sleep at 4:00 am tonight. Download your free copy now.

How to Receive BigLaw
Large and midsize law firms have achieved unprecedented success yet they still have tremendous growth potential. Written by insiders, corporate counsel, and other industry experts, BigLaw unearths best practices in leadership, marketing, strategy, and technology, and features detailed product reviews with accompanying TechnoScore ratings. BigLaw also ensures that you won't miss anything published elsewhere by linking to insightful articles (and podcasts and videos) about large and midsize law firms, as well as notable press releases issued by the world's largest law firms. The BigLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: BigLaw | Computer Accessories | Technology Industry/Legal Profession

Best-In-Class iPad and iPhone Apps and Tips for Deployment Plus Can a Non-Lawyer CEO Run Pepper Hamilton?

By Jeff Richardson | Thursday, April 11, 2013

Originally published on February 14, 2012 in our free BigLaw newsletter. Instead of reading BigLaw here after the fact, sign up now to receive future issues in realtime.

At today's Goldman Sachs Technology Conference, Apple CEO Tim Cook told analysts that he uses his iPad for 80-90% of his work. "I strongly believe that the tablet market will surpass the unit sales of the PC market," added Cook. Good thing we recruited Jeff Richardson of iPhone J.D., a web site for attorneys who use the iPhone and iPad. No large firm lawyer and probably no lawyer period has reviewed as many apps as Jeff. In today's issue of BigLaw, Jeff recommends best-in-class apps for document editing, remote access, legal research, dictation, note taking, and more. He also explains how to deploy these apps to lawyers in your firm. Also, don't miss the BigLaw Pick of the Week (newsletter only) for an exclusive interview with the non-lawyer CEO now running Pepper Hamilton.

BEST-IN-CLASS IPAD AND IPHONE APPS AND TIPS FOR DEPLOYMENT

In my last BigLaw column — Should Large Law Firms Buy and Support iPads? — I recommended that law firms to designate one person in the IT Department as the iOS Guru to help attorneys configure their new devices and assist with troubleshooting.

I also encourage law firms to give their attorneys a list of recommended apps to install, which brings us to the subject of today's column. At iPhone J.D. I've reviewed dozens of apps over the years. Below you'll find my app recommendations in key categories, and tips for deploying them.

Viewing and Editing Documents

The built-in viewer for Microsoft Word documents is limited. On an iPhone, the text is quite small. If you pinch to expand text, you must then scroll back and forth to read the full line, which might have you reaching for some dramamine. Also, on both the iPhone and iPad, you don't see all formatting and, often critical for litigators, you don't see footnotes. Finally, you cannot see edits made in the track changes mode.

Currently, the best solution is the $9.99 Documents to Go app. It zooms text well, preserves most formatting, displays footnotes, shows tracked changes, and enables you to edit documents. In addition to Word documents, the app also handles Excel files (edit and display) and PowerPoint files (display). The $16.99 Premium adds PowerPoint editing capabilities and access to cloud services such as Dropbox.

The iPhone and iPad cannot natively view WordPerfect (WPD) files, which many courts and attorneys use. The Corel WordPerfect Viewer displays these files. Unfortunately, it is not a universal app. There is one version for the iPhone ($4.99) and another for the iPad ($5.99).

For viewing, organizing, and editing PDF files, there are many options in the app store, but no app has all of the features of GoodReader ($4.99). And for those rare PDF files that cannot be handled by other apps, Adobe's own free Adobe Reader app is a valuable tool.

I mentioned PowerPoint files above. If you give presentations, you may (as I do) prefer Apple's Keynote app ($9.99) for creating presentations directly on your iPad. You'll need a VGA Adapter and HDMI adapter to connect to projectors and televisions respectively.

Remote Access

Some tasks simply require a PC, such as using vertical market software for which there is not yet an iOS app. For lawyers who leave their computer at the office and just rely on an iPad or iPhone, the free Citrix Receiver app works well if your office has a Citrix-enabled IT infrastructure.

For those who prefer to access their own computer instead of a generic Citrix environment, the free LogMeIn app works great. For $299 per year, your IT department can use LogMeIn Central to manage access.

Cloud services provide a convenient way to access documents while out of the office. With a free Dropbox account, you can store up to 2 GB of documents for free. Dropbox has an iOS app and also integrates with many other iOS app such as Documents to Go and GoodReader as noted above.

There are security implications beyond the scope of this article to keeping confidential documents on a third-party service like Dropbox, but for non-confidential documents such as pleadings or SEC filings in the public record, I consider Dropbox the best way to share files between a computer and an iPad or iPhone.

Legal Research

If your law firm subscribes to WestlawNext, you cannot beat the fantastic WestlawNext app for the iPad, which Thomson Reuters recently updated. The latest version supports folder sharing with colleagues and clients, and integration with your firm's client/matter numbers.

All attorneys can make use of the free Fastcase app for the iPad and iPhone, a convenient way to search for a case or a statute.

There are countless jurisdiction-specific apps that contain statutes, rules of civil procedure and evidence, local rules, etc. These apps typically contain the law within the app, so they don't require Internet access to work, which is important in a courtroom that does not have WiFi. You should determine the best apps for the jurisdictions in which your attorneys practice so that you can make specific recommendations when asked.

Litigators who need to calculate due dates will appreciate the easy-to-use DaysFrom Date Calculator ($0.99). For simple math calculations (the iPad doesn't include a calculator), I like Digits ($1.99).

Dictation

Siri on the iPhone 4S takes dictation, which is often the fastest and easiest way to create an email message. Presumably, Apple will soon add Siri to the iPad, but for now (and for those using older iPhones), the free Dragon Dictation app turns voice into text that you can send to Mail or paste into a document.

Note Taking

Taking handwritten notes on an iPad is not ideal for everyone because you cannot write on an iPad with a stylus as fast as you can take notes using a pen and a legal pad. Nevertheless, for those interested, several great note taking apps exist.

I don't have a personal favorite right now, but I recommend an app that has a zoomed-in box at the bottom in which you can write and have the text shrunk down for more words per page. Some of the best apps with this feature include Note Taker HD ($4.99), Notes Plus ($6.99), and Noteshelf ($4.99).

Deploying Apps to Your Users

Once you compile your list of recommended apps, you need to deploy them. To prevent confusion from similarly-named apps, I recommend using Apple's free Link Maker tool to create URLs that will initiate a download from the App Store. Create a list of apps that includes hyperlinks that attorneys can simply tap to launch the App Store and purchase the app.

If you want to purchase apps for your attorneys, Apple's Volume Purchasing Program enables you to purchase apps in bulk. You get a list of redemption codes that you forward to your firm's attorneys. Entering a code in the App Store causes the paid-for app to begin downloading, at no cost to the attorney. You can use the management interface to keep track of which codes are still available and see the purchase history.

Whichever approach you take, the attorneys in your firm can be more productive when someone is prepared to recommend and support specific iPad and iPhone apps.

Jeff Richardson practices law in New Orleans and publishes iPhone J.D., the oldest and largest website for attorneys who use the iPhone and iPad.

How to Receive BigLaw
Large and midsize law firms have achieved unprecedented success yet they still have tremendous growth potential. Written by insiders, corporate counsel, and other industry experts, BigLaw unearths best practices in leadership, marketing, strategy, and technology, and features detailed product reviews with accompanying TechnoScore ratings. BigLaw also ensures that you won't miss anything published elsewhere by linking to insightful articles (and podcasts and videos) about large and midsize law firms, as well as notable press releases issued by the world's largest law firms. The BigLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: BigLaw | Business Productivity/Word Processing | Computer Accessories | Dictation/OCR/Speech Recognition | Laptops/Smartphones/Tablets | Legal Research | Online/Cloud | Presentations/Projectors

The Ultimate Guide to iPad Accessories for Lawyers Plus From Five to Six Figures

By Kathryn Hughes | Wednesday, March 13, 2013

Coming today to SmallLaw: The more you use your iPad, the more you realize it needs some assistance. In this issue of SmallLaw, iPad for lawyers expert Jeff Richardson has put together a guide of the best iPad accessories for lawyers based on his tests of dozens of products. You'll find recommendations for an adapter for displaying your screen, a kit for cleaning your screen, an external keyboard, a battery charger, a carrying case, two styluses, and more. Also, don't miss the SmallLaw Pick of the Week for a story about how the founder of a small law firm boosted her income from five to six figures.

How to Receive SmallLaw
Small firm, big dreams. Written by practicing lawyers who manage successful small firms and legal technology and practice management experts who have achieved rock star status, SmallLaw provides practical advice on management, marketing, and technology issues in small law firms, as well as comprehensive legal product reviews with accompanying TechnoScore ratings. SmallLaw also ensures that you won't miss anything published elsewhere by linking to helpful articles (and podcasts and videos) about solo practices and small law firms. The SmallLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Computer Accessories | Gadgets/Shredders/Office Gear | Laptops/Smartphones/Tablets | SmallLaw
 
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