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Why Your Law Firm Website Is Not Working Plus 80 More Must-Reads

By Kathryn Hughes | Thursday, April 17, 2014

Coming today to SmallLaw: Our editorial team has selected and linked to 81 articles from the past week worthy of your attention. Below you'll find a sample article from each section of today's issue, including our SmallLaw Pick of the Week.

Do You Speak Over the Head of Your Clients?

Finding a Virtual Assistant Part 1

Eight Terms to Remove From Press Releases

The Best Provider for Your Email Newsletters

Congratulations to Lee Rosen of Divorce Discourse on winning our SmallLaw Pick of the Week award: Learn Why Your Law Firm Website Isn't Working in 10 Minutes

How to Receive SmallLaw
Small law firm, big dreams. Written by successful small-firm founders, managing partners, administrators, and legal technology and practice management experts, SmallLaw provides practical advice on management, marketing, and technology issues in solo practices and small law firms. Additionally, SmallLaw features comprehensive reviews of legal products with accompanying TechnoScore ratings. SmallLaw also ensures that you won't miss anything published elsewhere by linking to helpful articles, podcasts, and videos about solo practices and small law firms. Please subscribe now.

Topics: Coming Attractions | Email/Messaging/Telephony | Law Firm Marketing/Publications/Web Sites | Law Office Management | SmallLaw

SenditCertified for Microsoft Outlook: Read Our Exclusive Report

By Neil J. Squillante | Wednesday, March 26, 2014

Originally published in our free TL NewsWire newsletter. Instead of reading TL NewsWire here, sign up now to receive future issues via email.

EMAIL ENCRYPTION THAT DOESN'T REQUIRE A CRYPTOGRAPHY DEGREE

Would you use regular email if you want to communicate with Edward Snowden? Unlikely. You wouldn't only have to worry about our spy agencies, but also Russia's so you'd need to use encrypted email. However, because encrypted email requires you to jump through so many hoops, you'd probably decide against emailing Snowden your Chicken Kiev recipe. But what about your clients? You need to email them. They don't want you calling. Encrypted email that works like regular email would solve this conundrum.

SenditCertified for Microsoft Outlook … in One Sentence

Launched recently, Privacy Data Systems' SenditCertified for Microsoft Outlook enables you to send secure email messages and attachments from Microsoft Outlook.

The Killer Feature

SenditCertified for Microsoft Outlook is an add-on that requires just one behavioral modification — clicking the "SendItCertified" button that the software adds to Outlook instead of the default Send button.

SenditCertified for Microsoft Outlook encrypts both your email message and any attachments. Outlook's Sent Items folder keeps a record of every message you send. Through your web account, you can access the Proof of Delivery Log that provides a complete chain-of-custody, including all actions taken by each recipient.

"With SenditCertified for Microsoft Outlook, sending secure email is easier than ever," Privacy Data Systems President and CEO Jeff Holt told us. "Simply type a message in Outlook and then send it securely with just a click. SenditCertified for Microsoft Outlook provides unprecedented convenience without sacrificing security."

Other Notable Features

SenditCertified for Microsoft Outlook solves another problem. You can send attachments of any size. It bypasses not only any attachment size limitations of the email systems your recipients use, but also those imposed by Outlook. That's because recipients download your attachment from SenditCertified's secure AES 256-bit servers — the strongest encryption available for commercial use. Thanks to end-to-end encryption, your messages remain secure in transit and at rest.

If you need to securely send a document from a device not running Outlook such as a Mac, iPad, or iPhone, you can obtain the same functionality using the SenditCertified website once you login with your credentials.

Recipients don't need any software to receive your messages and attachments — not even Outlook. However, for added security, you can require them to enter a password or fingerprint verification depending on the sensitivity of your communication. If recipients need to securely send you messages and documents, they can use the SecureInbox included with your subscription at no charge to them.

What Else Should You Know?

Other features include message recall, secure audio and video messages, and electronic signatures. SenditCertified offers several monthly and annual subscription plans depending on your needs. Learn more about SenditCertified for Microsoft Outlook.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Collaboration/Knowledge Management | Coming Attractions | Email/Messaging/Telephony | Privacy/Security | TL NewsWire

Android Rant; Best Email Archiving Method; WinZip Pro Discount; Prime iPad Real Estate

By Kathryn Hughes | Friday, March 21, 2014

Today's issue of Fat Friday contains these articles:

Timothy Morgan, An Android Rant (for A Change)

Charles Zimmerman, The Best Email Archiving Method

Manning Huske, WinZip Pro Discount Tip

John Ellis, Caselinq Launches

Question Of The Week: Which Non-Apple IPad Apps Have Earned Prime Real Estate?

Don't miss this issue — or any future issues.

How to Receive Fat Friday
Our most serendipitous offering, Fat Friday consists of unsolicited contributions by TechnoLawyer members. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The Fat Friday newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Backup/Media/Storage | Business Productivity/Word Processing | Coming Attractions | Document Management | Email/Messaging/Telephony | Fat Friday | Laptops/Smartphones/Tablets | Litigation/Discovery/Trials | Utilities

Equipping a Midsize Law Firm; Synchronizing Email; Multiple Monitors; Date Created; Three New Questions

By Kathryn Hughes | Thursday, March 20, 2014

Today's issue of TL Answers contains these articles:

Mark Chernoff, Equipping a Midsize Law Firm

Aaron Craft, Tip: How to Synchronize Your Email Across All Your Devices

Andrew Willinger, How to Bring Your Email Into the 21st Century

D. Paul Dalton, How Multiple Monitors Work

John Peters, Try Date Created Work for Your DIY Document Management System

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Automation/Document Assembly/Macros | Business Productivity/Word Processing | Coming Attractions | Document Management | Email/Messaging/Telephony | Monitors | Networking/Operating Systems | Practice Management/Calendars | TL Answers

Email Marketing Tips for Law Firms Plus 72 More Must-Reads

By Kathryn Hughes | Wednesday, March 19, 2014

Coming today to SmallLaw: Our editorial team has selected and linked to 73 articles from the past week worthy of your attention. Below you'll find a sample article from each section of today's issue, including our SmallLaw Pick of the Week.

Signs It's Time to Close Your Law Firm

Advance the Cause in Client Communications

11 Tips on Building a Law Firm Website

The Secrets to Success on Twitter

Congratulations to Lee Rosen of Divorce Discourse on winning our SmallLaw Pick of the Week award: Email Marketing Tips That Will Generate Business

How to Receive SmallLaw
Small law firm, big dreams. Written by successful small-firm founders, managing partners, administrators, and legal technology and practice management experts, SmallLaw provides practical advice on management, marketing, and technology issues in solo practices and small law firms. Additionally, SmallLaw features comprehensive reviews of legal products with accompanying TechnoScore ratings. SmallLaw also ensures that you won't miss anything published elsewhere by linking to helpful articles, podcasts, and videos about solo practices and small law firms. Please subscribe now.

Topics: Coming Attractions | Email/Messaging/Telephony | Law Firm Marketing/Publications/Web Sites | Law Office Management | SmallLaw

Reviews of LogMeIn Pro, DS5000; iPad Remote Control; Outlook Add-Ons for Client Email; Date Modified Traps

By Kathryn Hughes | Thursday, March 6, 2014

Today's issue of TL Answers contains these articles:

Maxine Aaronson, Review: LogMeIn Pro Plus iPad Remote Access

Neal Frishberg, Review: Olympus DS5000

Richard Schafer, The Case for Outlook Add-Ons That Save Client Email

Philippe Doyle Gray, Another Date Modified Trap

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Dictation/OCR/Speech Recognition | Document Management | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | Networking/Operating Systems | TL Answers

Synergy Matters: Read Our Exclusive Report

By Neil J. Squillante | Wednesday, February 19, 2014

Originally published in our free TL NewsWire newsletter. Instead of reading TL NewsWire here, sign up now to receive future issues via email.

AUTOMATION MEETS PRACTICE MANAGEMENT

Many law firms have more than enough work but not enough profits to show for it. Two solutions exist. You could raise rates and receive push back from clients. Alternatively, you can use technology to improve automation, enabling your firm to handle more work without raising rates (not to mention headcount).

Synergy Matters … in One Sentence

Launched this week, Legal Matters Software's Synergy Matters is a practice management system with an emphasis on automation thanks to tools for time capture, cost recovery, document management, and faxing.

The Killer Feature

Synergy Matters contains a number of technologies to prevent lost billable time. For example, it automatically tracks the time you spend on a matter (e.g., drafting documents, writing email messages, etc.). This eliminates the need to use timers and other manual time-tracking methods. A review window lists all your captured time by matter with a corresponding description. After editing (if required), you can post these time entries to any accounting system.

Similarly, Synergy Matters, automatically tracks your scans, faxes, and prints. If you charge for costs, Synergy Matters can automatically post these to your accounting system. If you don't, you can use this data to adjust your rates to make sure your disbursements don't eat into your profits.

"Synergy Matters is the result of eight years working with law firms and refining our software to produce the easiest-to-use tool to enhance productivity in a law firm environment", Vice President of Sales John Ryan told us.

Other Notable Features

When you create a new document or email message from within a matter, Synergy Matter automatically saves it there. Thanks to an integration with Outlook, you can save incoming email to a matter with one click.

Synergy Matters works with a number of scanners, enabling you to scan directly to a matter in PDF format. Built-in OCR software makes all scanned PDF documents searchable. You'll also find tools for converting Word documents into PDF format, combining multiple documents into a single PDF document, and Bates stamping PDF documents.

The document management system features collaborative tools and preservation of revisions. You can share a document with anyone by clicking the "For Review" button, which creates a link to the original document. Synergy matters automatically saves changes others make as a new version of the document, thus preserving all previous versions.

What Else Should You Know?

Synergy Matters offers fax server functionality when connected to the optional Synergy Fax Appliance. This enables everyone to send faxes from their PC. Synergy Matters automatically saves a copy of each fax with proof of delivery in the corresponding matter. You can route incoming faxes to individuals, groups, your records department, etc. Synergy Matters can automatically bill for all incoming and outgoing faxes. Learn more about Synergy Matters.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Collaboration/Knowledge Management | Document Management | Email/Messaging/Telephony | Practice Management/Calendars | TL NewsWire

iPad Email Tips; XpressDox Examples; Reviews of Scrivener, OmniOutliner; A WordPerfect Valentine

By Kathryn Hughes | Friday, February 14, 2014

Today's issue of Fat Friday contains these articles:

Neil Squillante, Thinking Different About Composing Email on Your iPad

Kent Davis, Examples of XpressDox in Action in Law Firms

David Roper, Review: Scrivener and OmniOutliner

Andrew J. Zuckerman, This Article on Word Explains Why I Use WordPerfect

Don't miss this issue — or any future issues.

How to Receive Fat Friday
Our most serendipitous offering, Fat Friday consists of unsolicited contributions by TechnoLawyer members. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The Fat Friday newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Automation/Document Assembly/Macros | Business Productivity/Word Processing | Collaboration/Knowledge Management | Coming Attractions | Email/Messaging/Telephony | Fat Friday | Laptops/Smartphones/Tablets

PowerPoint Alternatives for the iPad Litigator Plus 106 More Must-Reads

By Kathryn Hughes | Friday, February 7, 2014

Coming today to LitigationWorld: Our editorial team has selected and linked to 107 articles from the past two weeks worthy of your attention. Below you'll find a sample article from each section of today's issue, including our LitigationWorld Pick of the Week.

Seven Things Experts Should Never Say

Look for the Emotional Tone in Email

Proposed FRCP Amendments Scorecard

Lessons From Pradaxa MDL

Congratulations to Joseph Hada on winning our LitigationWorld Pick of the Week award: PowerPoint Alternatives for the iPad Litigator

How to Receive LitigationWorld
All practice areas evolve, but none faster than litigation. Written by successful litigators and other litigation experts, LitigationWorld provides you with practical tips related to electronic discovery, depositions, litigation strategy, litigation technology, and trial presentations. You'll also receive in-depth litigation product reviews as well as links to the most noteworthy articles in other online litigation publications so that you'll never miss anything. The LitigationWorld newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | Litigation/Discovery/Trials | LitigationWorld | Presentations/Projectors

Reviews of NC-181 Headset, Credenza; Practice Management Troubles; Multiple Bates Stamps Tip

By Kathryn Hughes | Thursday, February 6, 2014

Today's issue of TL Answers contains these articles:

Philip Franckel, Review: Andrea Electronics NC-181 Headset for Dragon

Daniel Fennick, Review: Folderico

Alli Lyde-Stad, Review: Credenza for Email and Document Management

Herb Donica, Our Practice Management Experience Is Like Killing a Mouse With a Hand Grenade

Frederic Wolfram, Tip: Multiple Bates Stamps With Adobe Acrobat Professional

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Coming Attractions | Dictation/OCR/Speech Recognition | Document Management | Email/Messaging/Telephony | Gadgets/Shredders/Office Gear | Litigation/Discovery/Trials | Networking/Operating Systems | Practice Management/Calendars | TL Answers | Utilities
 
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