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Paperless Office Pain Points; Reviews of SmartFax, X1; Software Subscriptions

By Kathryn Hughes | Thursday, September 18, 2014

Today's issue of TL Answers contains these articles:

Ted Palmer, Solutions for Paperless Law Office Pain Points

Christopher Holly, Review: X1 (Desktop and Email Search)

Steve Perlmutter, Review: SmartFax

John Courtade, Zenesi and the Software Subscription Business Model

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Business Productivity/Word Processing | Computer Accessories | Document Management | Email/Messaging/Telephony | TL Answers

Review of iPhone Dictation; Olympus Dictation System, eFax, MyFax; How and Why of Document Naming

By Kathryn Hughes | Thursday, September 11, 2014

Today's issue of TL Answers contains these articles:

Braden Sparks, Review: Dictating Litigation Documents With an iPhone

Paige Anderson, Review: Olympus Dictation System

Philip Olenick, The How and Why of Naming Documents With Dates

Keith Collins, Review: eFax v. MyFax

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Dictation/OCR/Speech Recognition | Document Management | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | TL Answers

Document Naming; Reviews of QuickBooks Professional Services, Lanlogic, RingCentral; Bates Stamping; Acrobat Alternatives

By Kathryn Hughes | Thursday, September 4, 2014

Today's issue of TL Answers contains these articles:

Jeffrey Chard, My Law Firm's Document Naming Rules

Jerry Gonzalez, Review: QuickBooks Pro Professional Services

Burton Bruggeman, Review: Lanlogic for Desktop as a Service

Ay Uaxe, Why and How You Should Bates Stamp Plus Acrobat Alternatives

Wallace Berry, Review: RingCentral

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Automation/Document Assembly/Macros | Coming Attractions | Document Management | Email/Messaging/Telephony | Litigation/Discovery/Trials | Networking/Operating Systems | Practice Management/Calendars | TL Answers

LexisNexis PCLaw 14: Read Our Exclusive Report

By Neil J. Squillante | Thursday, September 4, 2014

Today's issue of TL NewsWire covers an integrated accounting, billing, and practice management system with automated billing technology (see article below), a multifunction inkjet printer with specifications similar to that of laser printers, software for running Windows on your Mac, and a popular stock photo store that significantly reduced and simplified its pricing today. Don't miss the next issue.

THE SOONER YOU BILL, THE FASTER YOU GET PAID

Some studies have shown that up to 20% of a law firm's invoices are in arrears at any given time. This negatively impacts cash flow, not to mention morale if you have difficulty meeting payroll. This problem often stems more from inefficient billing workflows than from deliberately delinquent clients. Better technology can therefore improve your cash flow.

LexisNexis PCLaw 14 … in One Sentence

Launched this week, LexisNexis PCLaw 14 is a financial and practice management application with new automated billing technologies.

The Killer Feature

Batch Email Billing enables you to review, edit, and email multiple invoices to clients — 5, 10, 100, or more simultaneously. If you accept credit cards, PCLaw can process and apply payments to further increase payment speed and reduce delinquencies.

From the same screen, you can monitor trust account transfers and retainers applied during the billing cycle for every invoice. You can generate a report listing all the invoices you emailed. This information also resides within each client's file.

"No matter how large or successful, cash flow is king for law firms," PCLaw Product Manager Steve Fetters told us. "Law firm customers today look for every way possible to speed the billing process so they can get paid faster. Batch email billing in PCLaw 14 helps reduce monthly invoicing time from days to just hours. The sooner the bills go out, the faster payments start arriving."

Other Notable Features

LexisNexis has also enhanced the dashboards in PCLaw. For example, the My Clients dashboard now enables you to access client time sheets, document a client telephone call, and record a collection memo. As with the previous version of PCLaw, My Clients continues to display for each client appointments, email, documents, ticklers, tasks, recent time entries, and financial information such as trust balance and overdue invoices.

The My Practice dashboard displays your appointments, email, tasks, recent matters, and news pertaining to your practice areas. The My Business dashboard displays firm-wide financial data such as Key Performance Indicators with the ability to drill down to financial statements, invoices, and more.

Finally, the new version of PCLaw makes it easier to onboard new clients. In addition to checking for conflicts, PCLaw can now email an intake form to prospective clients, and later import completed forms into PCLaw. You can alternatively perform client intake during a meeting or print your firm's client intake form from PCLaw for clients who prefer paper.

What Else Should You Know?

PCLaw costs $935 for the first user and $695 for each additional user. Prices include both the software and the first year of an Annual Maintenance Plan (AMP) subscription. The AMP subscription includes telephone technical support, software updates, PCLaw Mobility for secure access to PCLaw from your smartphone, and online training courses. Learn more about LexisNexis PCLaw 14.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Email/Messaging/Telephony | Practice Management/Calendars | TL NewsWire

Free Research Reports for Lawyers and Others in the Legal Industry

By Neil J. Squillante | Sunday, August 31, 2014

TechnoLawyer Library houses our growing collection of free research reports in PDF format. Reports of this caliber usually cost a fortune, but TechnoLawyer members can download all of them for free. TechnoLawyer membership is also free. Below you'll find links to selected research reports and also to the TechnoLawyer Library Sweepstakes. Click any link to get started and join TechnoLawyer today.

Why Lawyers Need Not Fear Disruption

Three Common Productivity Tasks That an iPad Performs Better Than a PC

Chill, Grill, and Bill: Summertime Gadgets for Summer-Loving Legal Professionals

TechnoLawyer Demographics 2014

LitigationWorld Quick Start Guide to Mastering Ediscovery

TL Research Buyer's Guide to Legal Billing Software

Can Microsoft Win the Legal Industry's Mobile Race?

TL Research Buyer's Guide to Outlook Add-Ons for Law Firms

TL Research Buyer's Guide to Document Management Systems for Law Firms (Second Edition)

Enter the TechnoLawyer Library Sweepstakes. There's no limit on how many times you can win.

Topics: Accounting/Billing/Time Capture | Document Management | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | Litigation/Discovery/Trials | Practice Management/Calendars | TechnoLawyer | TechnoLawyer Library | Technology Industry/Legal Profession | TL Research

Records Retention Policies and Workflows; ClearScan Clarification and Benefits; Multiple Monitors; Reviews of Dispatch, MaxEmail

By Kathryn Hughes | Thursday, August 28, 2014

Today's issue of TL Answers contains these articles:

Wayne Pierce, Thoughts on Law Firm Records Retention Policies and Workflows

Rick Borstein, Clearing Up Confusion About Acrobat's ClearScan Plus Its Benefits

Tom Trottier, Advice for Multiple Monitors; Review: Dispatch

Fred Kruck, Review: MaxEmail (MyFax Alternative)

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Dictation/OCR/Speech Recognition | Document Management | Email/Messaging/Telephony | Law Office Management | Monitors | TL Answers

Lexis for Microsoft Office 4.2: Read Our Exclusive Report

By Neil J. Squillante | Wednesday, August 20, 2014

Today's issue of TL NewsWire covers software that adds legal research and litigation drafting tools to Microsoft Office via the Ribbon (see article below), a scanner rental service, an iPhone time management app, and a cloud practice management system for litigation. Don't miss the next issue.

GIVE MICROSOFT WORD AND OUTLOOK A LAW DEGREE

Microsoft Word and Outlook don't realize you're a lawyer. That's too bad because you spend so much time using these iconic software products. Your usage generates a wealth of data about your cases in the documents you create and the email messages you send and receive. Realizing this, LexisNexis teamed up with Microsoft to help you leverage this data to automate many common tasks.

Lexis for Microsoft Office 4.2 … in One Sentence

Launched recently, Lexis for Microsoft Office 4.2 adds legal research tools to Microsoft Word and Outlook and litigation drafting tools to Microsoft Word.

The Killer Feature

An email message arrives with an attached brief from opposing counsel. You need copies of all the cases and other source materials cited in the brief. Time for a ton of manual labor, right?

Not with the new version of Lexis for Microsoft Office, which adds a button called "Get Cited Docs" to Word's Ribbon. Clicking the button taps into your Lexis Advance account and places all the cited documents into a virtual stack. In addition to reading these materials on your PC, you can print and/or email them (PDF format). You can also apply filters such as displaying negative treatment from Shepard's to start your own research.

Get Cited Docs works with Word and PDF documents. In the latter case, technology from Nuance converts the PDF document into Word format on-the-fly. A document need not arrive as an email attachment. Get Cited Docs can import and then work its magic on any Word or PDF document with citations.

Other Notable Features

Lexis for Microsoft Office also assists you when writing. For example, Check Cite Format checks your citations against the Bluebook, California, or New York rules. It shows your citations in context and suggests corrections, essentially acting like a spell checker. It also updates "Id" citations.

As its name suggests, Check Quotes compares quotes in your document to the source material in Lexis Advance. When it finds a difference, it shows you the original in context and offers you a suggested correction. It works with block quotes and understands brackets and ellipses.

After cleaning up your document with Check Cite Format and Check Quotes, Prepare TOA automates the creation of a table of authorities that it validates against Lexis Advance. Options include adding, editing, and moving headings, separating cases and statutes, separating federal and state sources, and placing party names on separate lines. You can update the table of authorities as often as necessary.

Lexis for Microsoft Office also adds functionality to Outlook by highlighting keywords such as citations, companies, judges, lawyers, etc. Clicking on a highlighted item displays the corresponding court opinion, etc. from Lexis Advance. You can also display search results from Bing and Google as well as run citations through Shepard's.

What Else Should You Know?

Lexis for Microsoft Office works with Microsoft Office 2007, 2010, and 2013. It requires a Lexis Advance subscription. Learn more about Lexis for Microsoft Office 4.2.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Business Productivity/Word Processing | Email/Messaging/Telephony | Legal Research | Litigation/Discovery/Trials | TL NewsWire

Choosing a Practice Management System; Hosted Exchange Tip; Windows Versus Android Tablet; Review of HelloFax

By Kathryn Hughes | Friday, August 15, 2014

Today's issue of TL Answers contains these articles:

Donald Coker, How to Choose a Practice Management System

Steve Long, Tip: Using Hosted Exchange in Outlook and on iPad and iPhone

Fredric Gruder, Review: HelloFax

Mark Olberding, Windows Tablets Versus Android Tablets for Litigators

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | Practice Management/Calendars | TL Answers

Reviews of FileLocater, Philips Digital Dictation; One Versus Two Monitors; Synced Email

By Kathryn Hughes | Thursday, August 14, 2014

Today's issue of TL Answers contains these articles:

Russell Sibley, Review: FileLocater Lite

Rich Kaser, Review: Philips Dictation System

Barry Miller, Two 23-Inch Monitors Versus One 29-Inch Monitor

Ben Schorr, The Secret to Synced Email on All of Your PCs and Other Devices

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Business Productivity/Word Processing | Coming Attractions | Dictation/OCR/Speech Recognition | Email/Messaging/Telephony | Monitors | TL Answers

Review of Amicus Cloud; Line Breaks Removal in Microsoft Word; Beware Gmail

By Kathryn Hughes | Friday, August 8, 2014

Today's issue of Fat Friday contains these articles:

David Grabill, Review: Amicus Cloud

Nancy Mertzel, How To Quickly Remove Hard Line Breaks In A Word Document

Edward Zohn, Reminder: Don't Use Free Gmail For Work-Related Email

Don't miss this issue — or any future issues.

How to Receive Fat Friday
Our most serendipitous offering, Fat Friday consists of unsolicited contributions by TechnoLawyer members. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The Fat Friday newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Business Productivity/Word Processing | Computer Accessories | Email/Messaging/Telephony | Fat Friday | Practice Management/Calendars | Privacy/Security
 
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