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Litéra Smart Send Adds Attachment and Security Tools to Outlook

By TechnoLawyer | Wednesday, April 5, 2017

Today's issue of TL NewsWire covers an Outlook add-in that addresses attachment headaches and reduces the risk of career-threatening errors (see article below). In addition, you'll find links to the previous 11 TL NewsWire features, including our coverage of a due diligence and business intelligence research service with a new approach to presenting data from public filings, a cloud software platform that automates entity formation and compliance tasks, and enables you to offer these services under your own brand, and much more. Don't miss the next issue.

For years you've heard about so-called email killers but nothing has come of all the hype. Email reigns supreme for internal and external law firm communications. Instead of trying to kill email, how about improving it?

Litéra Smart Send … in One Sentence

Litéra Smart Send is an Outlook add-in that offers tools for managing attachments and preventing email mishaps.

The Killer Feature

Many of your email messages don't say much. All the action is in the attachments, which can slow you down. For example, your document management system (DMS) may use naming conventions you don't want to disclose or which may cause confusion. Also, instead of sending many attachments, you may want to send a single PDF or ZIP file. "Experts have shown that there are up to 27 disjointed steps in the process of managing email attachments," Litéra President Paul Domnick tells me. "With Litéra Smart Send there is one."

Domnick's talking about Litéra Smart Send's recently enhanced Attachment Manager. It enables you to attach documents from any repository — local hard drive, network share, DMS, etc. Add entire folders with a click. Instead of sending attachments using their original name, you can rename them. These name changes only affect the copies you send, not the originals.

Perfection isn't required. If you forget a document, you can return to the Attachment Manager and add it. You can also change the order of attachments. When you finalize the order, Litéra Smart Send can enter the name of each document into the body of your email message to provide the recipient with a table of contents.

The Attachment Manager provides a number of document handling options. You can send selected documents in PDF format instead of the original format, combine selected documents into a PDF binder with a cover page and table of contents, or compress selected documents into a ZIP archive.

Litéra Smart Send applies all these settings when you send the message. If you need to send the same message over and over again, Litéra Smart Send can save everything locally or in your DMS for one-click reuse. This obviates having to redo the settings each time

Other Notable Features

In addition to easing your workflow, Litéra Smart Send also prevents career-ending errors. Examples of such faux pas include replying to all (especially when you're a BCC recipient), exposing an internal thread to an outsider, and misaddressing a message.

Litéra Smart Send gives you three options for restricting Reply-All — warn users who click the Reply-All button, disable the button when the number of recipients reaches a certain threshold, or disable it completely. When disabled, you can give advanced users a keyboard shortcut for Reply-All.

To prevent revealing internal discussions, Litéra Smart Send can warn you when the number of replies in a thread reaches a certain threshold. Other security settings enable you to disable Outlook's autocomplete, alert BCC recipients when they click Forward or Reply-All, and append a stamp when sending privileged email.

What Else Should You Know?

Litéra Smart Send integrates with the Litéra Metadact-e utility to remove metadata from the attachments you send. DMS integrations include iManage, NetDocuments, and Worldox. An API enables you to create your own custom integrations. Pricing for Litéra Smart Send starts at $33 per user with volume discounts available. Learn more about Litéra Smart Send.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Document Management | Email/Messaging/Telephony | TL NewsWire

The Best Email Marketing Software of 2017 Plus 39 More Must-Reads

By TechnoLawyer | Tuesday, April 4, 2017

Coming today to SmallLaw: Our editorial team has selected and linked to the 40 best articles, podcasts, and videos from the past week worthy of your attention. Below you'll find a sampling from today's issue, including our SmallLaw Pick of the Week. SmallLaw is free so don't miss the next issue — sign up now.

Congratulations to Molly K. McLaughlin of PCMag on winning our SmallLaw Pick of the Week award: The Best Email Marketing Software of 2017

How One Lawyer Makes Millions Providing Ads for Other Firms

What to Do When the Cult of the Personality Powers Your Solo Law Practice

When to Trust Your Gut, Not Your Legal Brain

Top Three Free Law Firm Directories

Ten Opportunities to Improve Your Law Firm Marketing

How to Receive SmallLaw
Small law firm, big dreams. Written by successful small-firm founders, managing partners, administrators, and legal technology and practice management experts, SmallLaw provides practical advice on management, marketing, and technology issues in solo practices and small law firms. Additionally, SmallLaw features comprehensive reviews of legal products with accompanying TechnoScore ratings. SmallLaw also ensures that you won't miss anything published elsewhere by linking to helpful articles, podcasts, and videos about solo practices and small law firms. Subscribe now for free.

Topics: Coming Attractions | Email/Messaging/Telephony | Law Firm Marketing/Publications/Web Sites | Law Office Management | SmallLaw

Review of RingCentral Plus Voice Greeting Tip; How I Use Four Monitors; Review of RTG Timer and RTG Bills

By TechnoLawyer | Friday, March 17, 2017

Today's issue of TL Serendipity contains these articles:

Edward Zohn, Review of RingCentral Plus Tip on Recording Your Auto-Attendant Greeting

Tom Raftery, How I Use Four Monitors (But Three Is Probably Enough)

Miriam Jacobson, Review: RTG Timer and RTG Bills as a Chrometa Desktop Replacement

Don't miss this issue — or any future issues.

How to Receive TL Serendipity
Our most serendipitous offering (hence its name), TL Serendipity consists of contributions by TechnoLawyer members who have important information to share. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The TL Serendipity newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Coming Attractions | Email/Messaging/Telephony | Monitors | TL Serendipity

Calendar Strategies; 7 Steps to a New Phone System; TextMap v. TranscriptPad; NitroPDF v. PDF XChange Editor; Much More

By TechnoLawyer | Thursday, March 9, 2017

Today's issue of TL Serendipity contains these articles:

Neil Squillante, How Many Calendars Does a Lawyer Need?

Paul Pinkerton, Shopping for a New Phone System? Use This Seven Step Checklist

Ken Laska, Review: TextMap v. TranscriptPad

Donald Lowrey, Review of Dragon Legal Individual 15

Ruth Curcuru, Review: NitroPDF v. PDF XChange Editor (Acrobat Replacements)

Don't miss this issue — or any future issues.

How to Receive TL Serendipity
Our most serendipitous offering (hence its name), TL Serendipity consists of contributions by TechnoLawyer members who have important information to share. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The TL Serendipity newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Business Productivity/Word Processing | Coming Attractions | Dictation/OCR/Speech Recognition | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | Litigation/Discovery/Trials | Practice Management/Calendars | TL Serendipity

Three Secrets to Practice Management Software Success

By TechnoLawyer | Monday, March 6, 2017

Coming today to SmallLaw: Veteran consultant Donald Coker has seen it all when it comes to implementing practice management software. But he doesn't want to see it all. He wants every law firm to have a seamless, successful experience. In this issue of SmallLaw, Coker reveals three essential ingredients that ensure success for any major technology project but especially practice management software. Also, don't miss the SmallLaw Pick of the Week to learn how to write more effective email messages.

How to Receive SmallLaw
Small firm, big dreams. Written by practicing lawyers who manage successful small firms and legal technology and practice management experts who have achieved rock star status, SmallLaw provides practical advice on management, marketing, and technology issues in small law firms, as well as comprehensive legal product reviews with accompanying TechnoScore ratings. SmallLaw also ensures that you won't miss anything published elsewhere by linking to helpful articles (and podcasts and videos) about solo practices and small law firms. The SmallLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Consultants/Services/Training | Email/Messaging/Telephony | Law Office Management | Practice Management/Calendars | SmallLaw

Buyer's Guide to VoIP Phone Systems for 10+ Lawyer Firms; What You Need to Know About Softphones; Review of Ooma

By TechnoLawyer | Friday, March 3, 2017

Today's issue of TL Serendipity contains these articles:

Ariel Benjamin, Buyer's Guide to VoIP Phone Systems for 10+ Lawyer Firms

Neil Squillante, What You Need to Know About Softphones When Buying a New Phone System

Warner Mendenhall, Review of Ooma Telephone Service With Cisco Phones

Don't miss this issue — or any future issues.

How to Receive TL Serendipity
Our most serendipitous offering (hence its name), TL Serendipity consists of contributions by TechnoLawyer members who have important information to share. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The TL Serendipity newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Email/Messaging/Telephony | TL Serendipity

Key Products in Use at Our Law Firm; Review of Ergotech Freedom Arm and Samsung 32-Inch Display; Old Software on High-Res Displays; Dragon Fix

By TechnoLawyer | Friday, February 17, 2017

Today's issue of TL Serendipity contains these articles:

Blair Clark, The Key Products in Use at Our Law Firm

Douglass Morrison, Review of Ergotech Freedom Arm and Samsung 32-Inch Monitor

Caren Schwartz, How to Run Old Software on a High-Resolution Display

Larry Allen, Dragon Fix for Extra Lines in Word Documents

Don't miss this issue — or any future issues.

How to Receive TL Serendipity
Our most serendipitous offering (hence its name), TL Serendipity consists of contributions by TechnoLawyer members who have important information to share. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The TL Serendipity newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Business Productivity/Word Processing | Coming Attractions | Dictation/OCR/Speech Recognition | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | Monitors | Practice Management/Calendars | TL Serendipity

Review of AirPods as a Headset for Voice Communications Plus Top 10 Law Firm Domain Name Mistakes

By TechnoLawyer | Wednesday, February 15, 2017

Coming today to SmallLaw: Using an iPhone without a Bluetooth headset is barbaric except that these devices have underwhelmed despite more than a decade of R&D. Problems with audio quality, battery life, and pairing remain. Enter the AirPods, Apple's wireless headphones. Hiding inside this product are two Bluetooth headsets. In this issue of SmallLaw, TechnoLawyer publisher Neil Squillante tells you how well the AirPods perform as a headset — battery life, pairing, controls, sound and microphone quality, and more. Also, don't miss the SmallLaw Pick of the Week for the top 10 law firm domain name mistakes.

How to Receive SmallLaw
Small firm, big dreams. Written by practicing lawyers who manage successful small firms and legal technology and practice management experts who have achieved rock star status, SmallLaw provides practical advice on management, marketing, and technology issues in small law firms, as well as comprehensive legal product reviews with accompanying TechnoScore ratings. SmallLaw also ensures that you won't miss anything published elsewhere by linking to helpful articles (and podcasts and videos) about solo practices and small law firms. The SmallLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Email/Messaging/Telephony | Gadgets/Shredders/Office Gear | Law Firm Marketing/Publications/Web Sites | SmallLaw

How I Tamed the Savage Email Beast Plus 40 More Must-Reads

By TechnoLawyer | Wednesday, February 8, 2017

Coming today to SmallLaw: Our editorial team has selected and linked to the 41 best articles, podcasts, and videos from the past week worthy of your attention. Below you'll find a sampling from today's issue, including our SmallLaw Pick of the Week. SmallLaw is free so don't miss the next issue — sign up now.

Congratulations to Rich Sierra of Lawyernomics on winning our SmallLaw Pick of the Week award: How I Tamed the Savage Email Beast

Give Your Eyes a Break

Four Productivity Building Blocks

How to Choose a Good SEO Company for Your Law Firm

Boosting Business With a Focused Approach

How to Receive SmallLaw
Small law firm, big dreams. Written by successful small-firm founders, managing partners, administrators, and legal technology and practice management experts, SmallLaw provides practical advice on management, marketing, and technology issues in solo practices and small law firms. Additionally, SmallLaw features comprehensive reviews of legal products with accompanying TechnoScore ratings. SmallLaw also ensures that you won't miss anything published elsewhere by linking to helpful articles, podcasts, and videos about solo practices and small law firms. Subscribe now for free.

Topics: Coming Attractions | Email/Messaging/Telephony | Law Firm Marketing/Publications/Web Sites | Law Office Management | SmallLaw

New Options for Internal Communication; Reviews of MagicJack, Cisco Umbrella, Logitech H800; PCLaw Tip

By TechnoLawyer | Friday, February 3, 2017

Today's issue of TL Serendipity contains these articles:

Paul Pinkerton, New Options for Internal Communication -- Workplace, Teams, and More

Joyce Glucksman, Review of MagicJack

Philip Franckel, Review of Cisco Umbrella

Mark Olberding, Tip: Converting PCLaw Billing Reports to Excel Format

Colin McCann, Review of Logitech H800 Plus Logitech Build Quality

Don't miss this issue — or any future issues.

How to Receive TL Serendipity
Our most serendipitous offering (hence its name), TL Serendipity consists of contributions by TechnoLawyer members who have important information to share. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The TL Serendipity newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Collaboration/Knowledge Management | Coming Attractions | Email/Messaging/Telephony | Gadgets/Shredders/Office Gear | Privacy/Security | TL Serendipity
 
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