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Review of Repstor; Setting the Record Straight on Worldox and Dragon; PDF-to-Word Conversion

By Kathryn Hughes | Thursday, December 17, 2015

Today's issue of TL Answers contains these articles:

David Roper, Review of Repstor for Archiving Outlook Email in PDF Format

Paul Mansfield, Setting the Record Straight on Worldox Document Types

Kurt Walberg, How I Use Dragon NaturallySpeaking in My Practice

Sara Austin, PDF-to-Word Conversion Using Acrobat Pro

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Business Productivity/Word Processing | Coming Attractions | Dictation/OCR/Speech Recognition | Document Management | Email/Messaging/Telephony | TL Answers

TL NewsWire Top 10 and 25 Products of 2015 Awards

By Neil J. Squillante | Wednesday, December 16, 2015

Below you'll find the TL NewsWire Top 10 and Top 25 Products of 2015 Awards — chosen by TL NewsWire subscribers.

When TL NewsWire subscribers read about a product of interest this year and clicked for more details, they passively casted a vote. Passive voting is the most meaningful type of voting for awards. The winners below genuinely attracted the most interest.

As you read about the winning products, you'll notice many that help lawyers create, annotate, and manage documents. Other hot product areas include email, law firm finances, litigation, and PDF. Finally, most of the products offer one or more key integrations, which enables law firms to combine previously siloed products into a cohesive system.

TL NewsWire is free — sign up now so you can choose next year's winners.

Congratulations to all the winners! Without further ado …

WINNERS OF THE TL NEWSWIRE TOP 10 PRODUCTS OF 2015 AWARD

Congratulations to the 10 hottest products of 2015 ranked in order by most clicks!

1. Matter Center for Office 365

Microsoft first previewed Matter Center at the ILTA Conference in August 2014. When Matter Center launched in September 2015 and we reported on it, TL NewsWire subscribers went bananas, vaulting it to a first place finish. Matter Center underscores the enduring popularity of both Microsoft Office and document management in the legal industry.

2. American Legal Style for PerfectIt 3

Fittingly in the year that gave us Ex Machina, American Legal Style for PerfectIt 3 proofreads your Word documents for incorrect citations and other style problems. It's like having Bryan Garner in your computer. Indeed, Garner's "The Red Book" is among the references American Legal Style for PerfectIt 3 can check your documents against.

3. Synergy Tools 1.0

Perhaps no legal software entrepreneur understands the pain of small law firms like Legal Matters Software founder John Ryan. Pretty much a gift to small firms given its $59.95 price, Synergy Tools 1.0 addresses nine pain points encountered daily by legal professionals who live in Windows Explorer.

4. Spark

It takes courage to build an iPhone email app given Apple's not-too-shabby Mail app. However, Readdle's Spark addresses Mail's biggest shortcoming — attachment handling. Spark enables you to attach documents from Dropbox, Box, Google Drive, iCloud Drive, and other cloud services the way your brain works — while writing your message.

5. LiquidText

LiquidText challenges you to use an iPad to annotate documents with interactions that don't exist on a PC but which hail from the world of pen and paper. Unlike Microsoft Word, Acrobat, etc., LiquidText gives your comments just as much of the spotlight as the document on which you're commenting. Apple named LiquidText the Most Innovative iPad App of 2015.

6. Capture.it Time Capture

Passive time capture apps like Capture.it capture the imagination of lawyers because let's face it — tracking your time stinks. Capture.it takes automatic time-tracking to new heights by periodically prompting you to assign captured time to matters, eliminating the need to open Capture.it for a dedicated billing session at the last minute each month.

7. Smokeball

Smokeball burst on the scene this year with a document-centric approach to practice management. Integrations with Word and Outlook and a document assembly engine keep all communications with clients and work product centrally organized. Smokeball also handles the yeoman's chores of practice management such as contacts and calendars.

8. LegalWorks

Uptime Legal merits a tip of our hat as the only company in 2015 that won two TL NewsWire Top Products awards. First up, LegalWorks is a cloud document management system. At many firms, Outlook is the hub through which documents usually arrive and leave. LegalWorks' Outlook integration enables you to save and retrieve documents from within Outlook.

9. iPad Pro

The long rumored iPad Pro arrived along with a first-party keyboard case and digital pencil. Like virtually all Apple products, the iPad Pro resulted in fierce online debates and vitriole among geeks. Meanwhile, lawyers and others who have long craved an iPad with a display the size of a sheet of paper are buying them like hotcakes.

10. LegalNature Pro

Launched in 2011 to offer complex legal documents to people whom LegalZoom doesn't serve, LegalNature found that it had many lawyers among its customers. Enter LegalNature Pro, which enables lawyers to automate their own documents while continuing to use LegalNature's forms.

WINNERS OF THE TL NEWSWIRE TOP 25 PRODUCTS OF 2015 AWARD

Congratulations to the next 15 hottest products of 2015 ranked in order by most clicks!

11. Dragon Professional Individual 14

After fits and starts over the past few years, Nuance has integrated its iconic Dragon Professional desktop software with your iPhone via Dragon Anywhere. Start dictating in your office and continue in your car. Dragon Professional also offers a new help system driven by — what else? — voice commands.

12. Pathagoras On Cloud

Research and development is a way of life at ISPV, which ships a new version of its Microsoft Word add-in Pathagoras every year. In 2015, the company launched Pathagoras On Cloud, which brings the Pathagoras' document assembly tools to a web word processor. This enables you to create documents on any device as there's no need for Microsoft Word.

13. TrustBooks

Trust accounting can seem like more trouble than it's worth — until a client fails to pay a large bill. Unlike other products, TrustBooks focuses exclusively on trust accounts. It offers three-way reconciliation, warns you about low balances, and generates statements for your clients.

14. Lexis for Microsoft Office 5.2

The only product to win two consecutive years, Lexis for Microsoft Office added proofreading tools in 2015. You can find undefined terms and inconsistent phrases. Also new, integration with Lexis Advance brings your research into Microsoft Word for instant access while you're writing.

15. Summation 6

Many litigators don't always have matters in the discovery phase. Summation 6 enables you to use the software as needed rather than commit to a traditional license. It also offers one-stop-shopping as it handles case analysis and transcript management in addition to document review and production.

16. EstateExec

No one likes to plan for their death. EstateExec makes estate planning an easier sell for lawyers as it enables your clients to manage and designate all their assets using their web browser. If you don't like serving as an executor or trustee, EstateExec may help persuade someone else to take on that role.

17. FactBox

Small law firms in particular have embraced web apps for billing, practice management, and more. It stands to reason that these law firms will continue this migration. FactBox brings case analysis to your web browser with all data stored in U.S.-based datacenters.

18. Xero

Hoping to capture QuickBooks users who want a cloud accounting system, Xero rolled out QuickBooks migration this year. The process takes about three hours after which you and others can manage your firm's accounting from anywhere.

19. Worldox GX4

This release of the popular document management system focuses on saving you time through automation. For example, Follow Me Favorites shortens the process of creating a document profile to just naming the document — the same amount of effort as Windows Explorer.

20. SWING Porter for Outlook

Many lawyers view Outlook as a silo as it keeps a matter's email apart from all the other documents. SWING Porter for Outlook exports email in PDF format using your firm's naming convention. You can manually export email or use a timed schedule to automate the process.

21. Uptime Practice

The second winner from Uptime Legal, Uptime Practice enables law firms to move to the cloud without giving up their robust desktop apps such as Amicus Attorney, Needles, PCLaw, PracticeMaster, ProLaw, Tabs3, Time Matters, and WorldDox.

22. Inbox by Gmail

Google reinvented email with Gmail so who better to reinvent it again? Inbox by Gmail surfaces information from email messages so you don't need to open them. A built-in task manager and integrations with Google Keep and Google Now seek to provide missing links for email productivity.

23. Adobe Acrobat DC

After years of not getting the Internet, Adobe leapt ahead with Acrobat DC. The PDF documents you open on your desktop become available on your smartphone and tablet (and vice versa) instantly without the need to move the documents anywhere. The recent integration with Dropbox added more icing to this tempting cake.

24. Soda PDF 7

Soda PDF poses a greater threat to Nitro Pro than to Acrobat as both products compete for price-sensitive law firms that find Acrobat too expensive (especially with Adobe now pushing subscriptions). On this front, Soda PDF costs less than Nitro Pro while providing the features lawyers need such as Bates stamping, PDF-to-Word conversion, integration with scanners, built-in OCR, and more.

25. Amicus Premium 2015

You can set your clock by the annual releases of popular practice management system Amicus Premium. This year brought the Amicus Client Portal for secure communications and file sharing with clients. Unlike standalone portals, the Amicus Client Portal prompts you to bill the time you spend communicating with your clients.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Automation/Document Assembly/Macros | Business Productivity/Word Processing | Collaboration/Knowledge Management | Document Management | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | Legal Research | Litigation/Discovery/Trials | Online/Cloud | Practice Management/Calendars | TechnoLawyer | TL NewsWire | Utilities

Products That Keep Law Firms in Business Through Disasters; MetaJure's Role in a Paperless Office; Tracking Non-Documents in Discovery; Acrobat XI v. DC

By Kathryn Hughes | Thursday, October 29, 2015

Today's issue of TL Answers contains these articles:

David O'Connell, The Products That Keep Our Law Firm in Business No Matter What Happens

Leslie Meagley, MetaJure As Part of a Paperless Office

Steve Long, Tip: Tracking Non-Documents Without Bates Stamps in Discovery

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Backup/Media/Storage | Coming Attractions | Document Management | Litigation/Discovery/Trials | TL Answers

Review of Worldox GX4 (And Worldox Web Mobile 2.0) Plus Partnership Formation Tips

By Kathryn Hughes | Friday, October 23, 2015

Coming today to SmallLaw: Lawyer and legal technology consultant Seth Rowland feels your document management pain so in this issue of SmallLaw he reviews Worldox GX4 and its optional companion Worldox Web Mobile 2.0. As usual, Seth goes deep on the features that matter most such as the new automation technologies, Microsoft Office integrations, and security protocols. Also, don't miss the SmallLaw Pick of the Week for tips on forming your first partnership.

How to Receive SmallLaw
Small firm, big dreams. Written by practicing lawyers who manage successful small firms and legal technology and practice management experts who have achieved rock star status, SmallLaw provides practical advice on management, marketing, and technology issues in small law firms, as well as comprehensive legal product reviews with accompanying TechnoScore ratings. SmallLaw also ensures that you won't miss anything published elsewhere by linking to helpful articles (and podcasts and videos) about solo practices and small law firms. The SmallLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Document Management | SmallLaw

Reviews of TextSoap, Windows Sync Center; Why Two Computers Is Better Than One; Windows Search Tips

By Kathryn Hughes | Thursday, October 22, 2015

Today's issue of TL Answers contains these articles:

Joe Bahgat, Review of TextSoap for Cleaning Up Transcripts

Douglas Morrison, My Dual PC Backup Strategy; Review of Windows Sync Center

Bill Onwusah, Tips for Using Windows Search for Document Management

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Backup/Media/Storage | Business Productivity/Word Processing | Coming Attractions | Document Management | Litigation/Discovery/Trials | TL Answers | Utilities

Better Results From Dragon; Reviews of Symphony Suite, Family Law Software; How Can You Convert a Scan Into Word Format?

By Kathryn Hughes | Thursday, October 8, 2015

Today's issue of TL Answers contains these articles:

Donald Lowrey, Tips for Better Results From Dragon NaturallySpeaking

Henry Murphy, Review: Symphony Suite With Worldox

Nancy Chausow Shafer, Review: Family Law Software

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Dictation/OCR/Speech Recognition | Document Management | TL Answers | Transactional Practice Areas

Desktop Versus Network Scanners; Reviews of xplorer2, Plantronics CS50-USB

By Kathryn Hughes | Thursday, September 24, 2015

Today's issue of TL Answers contains these articles:

Scott Bassett, Desktop Versus Network Scanners; Office 365 Compatibility

Phyllis Dubrow, Review: xplorer2

Aaron Zimmerman, Review: Plantronics CS50-USB

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Copiers/Scanners/Printers | Dictation/OCR/Speech Recognition | Document Management | TL Answers | Utilities

How to Avoid Being Ashley Madisoned; PI Practice Management Software; Surface Pro and iPad Pro; Email Archiving; WordPerfect

By Kathryn Hughes | Thursday, September 10, 2015

Today's issue of TL Answers contains these articles:

Neil Squillante, Avoiding Being Ashley Madisoned: Acrobat DC and Cloud Security in General

Caren Schwartz, How to Find Practice Management Software for Personal Injury

Tim Callins, "Holding" the Surface Pro: Is It Really a Tablet? (And What About the iPad Pro?)

Anita Roessmann, Archiving Email as PDF on a Mac: Is There an Easier Way?

Judith Bourne, Review: WordPerfect for Tables of Authorities

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Business Productivity/Word Processing | Coming Attractions | Consultants/Services/Training | Document Management | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | Online/Cloud | Practice Management/Calendars | Privacy/Security | TL Answers

Matter Center for Office 365: Read Our Exclusive Report

By Neil J. Squillante | Wednesday, September 2, 2015

Today's issue of TL NewsWire covers Microsoft's new cloud document management software for law firms initially created by its legal department (see article below), a PACER replacement that delivers new filings via email, a powered stylus that works in any Android or iOS note-taking app, and a powered reading stand for laptops, tablets, smartphones, paper documents, and just about anything else. Don't miss the next issue.

THE DOCUMENT MANAGEMENT SINGULARITY

Even the largest of legal organizations suffer from the same problems as you such as finding a document quickly, working on it while locking others out, editing it in realtime with your client, creating new versions, accessing it from any device, etc. One of these organizations created its own software, and is now offering it to law firms.

Matter Center for Office 365 … in One Sentence

Launching this week, Microsoft's Matter Center for Office 365 is cloud document management and collaboration software initially created for Microsoft's legal department.

The Killer Feature

As its name suggests, Matter Center organizes documents and email by client and matter. Matter Center integrates with Microsoft Office. As a result, you can drag and drop email messages from Outlook and documents from Word into a matter within Matter Center to share them with colleagues.

Matter Center automatically applies tags to these documents such as Practice Group, Area of Law, and Responsible Attorney. It also applies the permissions and version control previously designated for that matter. This automated compliance with your law firm's rules eliminates the need to manually create a document profile. You can customize the settings of one or more documents as well as add document descriptions.

Other Notable Features

Matter Center consists of add-ins for Microsoft Outlook, Word, and SharePoint Online. Core document management features include the ability to check documents out to prevent changes while you work, save all versions, restrict documents to view only, and access documents from any platform that supports Microsoft Office — Windows, Mac, iOS, and Android.

You can search for both matters and documents from within Outlook and Word. Filters enable you to narrow search results. Alternatively, you can "pin" frequently-used matters and documents for fast access. Matter Center supports realtime collaboration. You and others can simultaneously edit and comment on a Word document.

What Else Should You Know?

Matter Center requires an Office 365 Business-class subscription. The OneDrive for Business cloud storage service included with Office 365 provides everyone in your firm with 1 TB and a personal briefcase. Accordingly, you can ditch your file server and dissuade everyone from saving documents to a laptop hard drive or thumb drive given their proclivity to being misplaced or stolen. Learn more about Matter Center for Office 365.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Document Management | TL NewsWire

Review of Lookeen Plus 78 More Must-Reads

By Kathryn Hughes | Monday, August 24, 2015

Coming today to BlawgWorld: Our editorial team has selected and linked to 79 articles from the past week worthy of your attention. Below you'll find a sample article from each section of today's issue, including our BlawgWorld Pick of the Week.

All Mac Law Office Part 1

All Mac Law Office Part 2

Choosing a Cheap Laptop to Fit Your Needs

2015 ABA Tech Survey on iOS Usage

Congratulations to M. David Stone of PCMag.com on winning our BlawgWorld Pick of the Week award: Review of Lookeen (Desktop and Outlook Search)

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of both legal technology and mainstream technology of interest to the legal profession (e.g., monitors, smartphones, scanners, the iPad, and more). But not the only coverage. BlawgWorld enables you to stay on top of all the noteworthy legal and mainstream technology articles (and podcasts and videos) published elsewhere without having to hire a research assistant. Even when you're busy, you won't want to miss each issue's Pick of the Week. Please subscribe now.

Topics: BlawgWorld Newsletter | Coming Attractions | Document Management | Laptops/Smartphones/Tablets | Networking/Operating Systems | Technology Industry/Legal Profession
 
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