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Backup Plans; Reviews of Datto, Mozy Pro, Cleanup Duplicate Contacts, ScanSnap; Cost Recovery Tips

By Kathryn Hughes | Thursday, April 23, 2015

Today's issue of TL Answers contains these articles:

Jeffrey Franklin, Our Backup Plan; Reviews of Datto and Mozy Pro

Robin Meadow, Cleanup Duplicate Contacts Fine Print

Robert Rice, How We Handle Cost Recovery

Michael O'Connor, Review: ScanSnap Scanners

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Backup/Media/Storage | Coming Attractions | Copiers/Scanners/Printers | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | TL Answers

Microsoft's iPhone Apps Plus 66 More Must-Reads

By Kathryn Hughes | Monday, April 20, 2015

Coming today to BlawgWorld: Our editorial team has selected and linked to 67 articles from the past week worthy of your attention. Below you'll find a sample article from each section of today's issue, including our BlawgWorld Pick of the Week.

Automatic Time Capture Across All Devices

iOS Notifications User Guide and Strategies

Review: Surface 3

Women You Need to Know in Legal Technology

Congratulations to Paul Thurrott of Thurrott. on winning our BlawgWorld Pick of the Week award: Microsoft's Current Roster of iPhone Apps

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of both legal technology and mainstream technology of interest to the legal profession (e.g., monitors, smartphones, scanners, the iPad, and more). But not the only coverage. BlawgWorld enables you to stay on top of all the noteworthy legal and mainstream technology articles (and podcasts and videos) published elsewhere without having to hire a research assistant. Even when you're busy, you won't want to miss each issue's Pick of the Week. Please subscribe now.

Topics: Accounting/Billing/Time Capture | BlawgWorld Newsletter | Coming Attractions | Laptops/Smartphones/Tablets | Technology Industry/Legal Profession

From Cartier Santos to Apple Watch; Review of Snipping Tool; Young Lawyers and Legal Technology

By Kathryn Hughes | Friday, April 17, 2015

Today's issue of TL Serendipity contains these articles:

Jeffrey Richardson, Hands on With Apple Watch

Neil Squillante, From Cartier Santos to Apple Watch

Joshua Gordon, Review: Snipping Tool

Sean Doherty, Why Young Lawyers Lack Interest in Legal Technology

Phillip Quatrini, How Young Lawyers View Technology (And What They Use)

Don't miss this issue — or any future issues.

How to Receive TL Serendipity
Our most serendipitous offering (hence its name), TL Serendipity consists of contributions by TechnoLawyer members who have important information to share. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The TL Serendipity newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Graphic Design/Photography/Video | Laptops/Smartphones/Tablets | Technology Industry/Legal Profession | TL Serendipity | Utilities

Review of Rocket Matter iPad Edition Plus Legendary Customer Service

By Kathryn Hughes | Friday, April 17, 2015

Coming today to SmallLaw: Rocket Matter iPad Edition seeks to offer the best of both worlds — a practice management app for your iPad with your data hosted in the cloud. Law Practice Advisor Heidi Alexander assesses whether this app lives up to its billing in this issue of SmallLaw. From matters to calendars to contacts to tasks to notes and much more, Heidi covers all the key features with comparisons to their web counterparts. Also, don't miss the SmallLaw Pick of the Week to learn how to provide legendary customer service.

How to Receive SmallLaw
Small firm, big dreams. Written by practicing lawyers who manage successful small firms and legal technology and practice management experts who have achieved rock star status, SmallLaw provides practical advice on management, marketing, and technology issues in small law firms, as well as comprehensive legal product reviews with accompanying TechnoScore ratings. SmallLaw also ensures that you won't miss anything published elsewhere by linking to helpful articles (and podcasts and videos) about solo practices and small law firms. The SmallLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Coming Attractions | Laptops/Smartphones/Tablets | Practice Management/Calendars | SmallLaw

iOS Notifications User Guide and Strategies

By Neil J. Squillante | Thursday, April 16, 2015

Originally published on December 12, 2014 in our free SmallLaw newsletter. Instead of reading SmallLaw here after the fact, sign up now to receive future issues in realtime.

iOS notifications on your iPhone and iPad (and soon Apple Watch) offer you unprecedented awareness of your world. However, great power requires some responsibility. In this issue of SmallLaw, TechnoLawyer publisher and iOS expert Neil Squillante explains the various types of notifications, and provides strategies on how best to use each of them. Neil also explores the intricacies of Notification Center, which he describes as a "parallel universe" within iOS.

I recently discovered that with the exception of ringtones no one in my family tweaks the notifications on their iPhone and iPad. It occurred to me that many of you probably don't use iOS notifications to their full potential. You may even find them annoying because you receive too many.

iOS notifications represent the most significant alert system since email. Apple pioneered notifications in 2009 with iOS 3. Google copied and one-upped Apple in Android by grouping notifications together on their own screen. Apple then copied Google in iOS 5, which gave birth to Notification Center. Notifications received another significant upgrade in iOS 8. The forthcoming Apple Watch will make notifications even more useful.

It's worth spending a few minutes in Notifications within the Settings app. Consider this issue of SmallLaw your user guide. Android users should find these strategies just as applicable though the settings have different names.

Types of Notifications

Generally, two types of notifications exist — aural and visual.

Some of Apple's marquee apps such as Phone, Mail, and Messages enable you to choose a sound. The Phone app and the iPad's FaceTime app also support ringtones purchased from iTunes and even your own imported ringtones. With the exception of the Phone and FaceTime apps, you can set apps to not make any noise.

Some apps capable of sending notifications don't support sounds, but they all support visual notifications. You can choose from four types — Notification Center, app badge, banner or alert when unlocked, and lock screen when locked.

A parallel universe of sorts, Notification Center appears when you swipe down from the top of the screen. You can summon it from any screen, including the lock screen if you choose. You cannot otherwise use your device with Notification Center engaged, but you can tap a notification to open the corresponding app and go directly to that item (email message, shared photo, text message, etc.).

App badges typically display a number on the corresponding app icon. Banners display a notification at the top of your screen and then disappear. You can tap a banner to go to that item or swipe up to dismiss it faster. Alerts are an alternative to banners for more important notifications. They prevent you from using your device until you choose from several options (open item, snooze, close, etc.). Everyone is familiar with lock screen notifications thanks to missed calls and voicemail messages.

A Sound Strategy

If you're a typical iPad user, you also have an iPhone. And you always have your iPhone with you. So right off the bat don't use any sound notifications on your iPad. Delegate these to your iPhone exclusively.

Aside from eliminating notifications in stereo, this strategy means your iPad will never make a peep when you're on the phone, in court, etc. And if you get into the habit of watching movies and listening to music on your iPad, you'll never hear any unexpected sound through your headphones. Incidentally, Bluetooth headphones have come of age.

Even if you decide to not use sound notifications at all, you cannot turn off sounds for the Phone app or FaceTime app as noted above. You can silence these notifications only by muting all sound or by using Do Not Disturb. Introduced in iOS 6, Do Not Disturb in the Settings app silences sound alerts during the times you specify. You can also manually engage it. Unlike mute, Do Not Disturb doesn't affect other sound so you can still play videos, listen to podcasts, etc.

Notification Center a Hidden Killer App

If you primarily work in your office, Notification Center can become a productivity game changer. You may find it just as useful at home.

As its name implies, Notification Center lists all your notifications by app in one scrollable screen. In addition to the Notifications screen, Notification Center also contains the Today screen. You toggle between them. Today lists the weather, calendar events, and reminders (reminders can appear on both screens).

In iOS 8, you can also add Widgets to the Today screen. Just scroll to the bottom and click Edit to review the available widgets, which are determined by your installed apps. For example, I added the widget for 1Writer, a text editor I'm evaluating. It lists recent documents (such as this article) that I can open with a tap.

To get the most out of Notification Center, keep it on whenever you're not using your device. This means you should turn off Auto-Lock in Settings/General. I also recommend buying a stand to keep your device at a comfortable viewing angle (I use the iSlider). You can keep your device plugged if you're concerned about battery drain.

If you have struggled to find a use for your iPad when working on your PC, Notification Center is the killer app you've sought.

Notifications While Using Your Device

While you could periodically invoke Notification Center, you're better off with the other visual alerts when actively using your device. How you use them depends on your preferences, but I'll make some suggestions to get you started.

If you have multiple devices, use app badges with care because they require opening the app on every device to get rid of them. On the other hand, they definitely get your attention. This explains why Apple uses badges that you cannot turn off for its iOS updates. As a happy medium, use them only on your iPhone and of course only for important apps.

Use alerts only for critical notifications. I don't like modals so I use alerts only for calendar events and reminders. Alerts require action only once; they will disappear on your other devices unlike app badges.

Use banners instead of alerts for less important notifications. If you're concerned about missing or forgetting about a banner, consider Notification Center your backup.

Privacy and Lock Screen Notifications

Use lock screen notifications with great care. Anyone with physical access to your device can see these notifications — all of them because they scroll.

Because Notification Center contains your entire life at a glance, I encourage you to not allow access from the lock screen. The on/off switch for lock screen access is in Touch ID & Passcode in Settings.

The Handoff Conundrum

In iOS 8, you can answer and make telephone calls with your iPad via your iPhone when they're on the same WiFi network. You need to activate this on both your iPhone and iPad. Go to Handoff & Suggested Apps in Settings/General on your iPhone, and FaceTime in Settings on your iPad (turn on iPhone Cellular Calls).

Handoff seems like magic. But a problem exists for those of us who don't want to hear notifications in stereo. As noted above, you cannot turn off sound alerts for the FaceTime app. This means that both your iPad and iPhone will ring. Let's hope Apple reconsiders this in a future update. A banner on my iPad with the Caller ID would suffice for me since I can hear my iPhone ringing in the distance.

Get Notified but Not Overnotified

Not surprisingly, most apps these days offer notifications. If you don't periodically tweak them, you'll find them overwhelming and tune out all of them. However, if you limit your notifications to truly meaningful work-related and personal alerts you will attain peace of mind from knowing that nothing can slip through the cracks.

Neil J. Squillante is the publisher of TechnoLawyer.

How to Receive SmallLaw
Small firm, big dreams. Written by practicing lawyers who manage successful small firms and legal technology and practice management experts who have achieved rock star status, SmallLaw provides practical advice on management, marketing, and technology issues in small law firms, as well as comprehensive legal product reviews with accompanying TechnoScore ratings. SmallLaw also ensures that you won't miss anything published elsewhere by linking to helpful articles (and podcasts and videos) about solo practices and small law firms. The SmallLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Laptops/Smartphones/Tablets | SmallLaw

Capture.it Time Capture: Read Our Exclusive Report

By Neil J. Squillante | Wednesday, April 15, 2015

Today's issue of TL NewsWire covers software that automatically captures your billable time across desktop and mobile devices and integrates with popular billing systems (see article below), an add-on that enhances paragraph numbering in Microsoft Word, an app that enables you to add client intake forms to your website, and a combination case and stand for the iPad Air 2. Don't miss the next issue.

AUTOMATIC BILLABLE TIME CAPTURE ACROSS ALL YOUR DEVICES

Most lawyers spend most of their billable time using a computer of some sort — Windows PC, iPad, iPhone, etc. Yet most of these lawyers still use old school methods of tracking their time. This is highly disruptive to your workflow, especially the deep thinking required in law practice. Given that your devices can track time, you can bridge this gap with an app that works on all the platforms you use, and which ties into your billing software.

Capture.it Time Capture … in One Sentence

Launching this week, Capture.it Time Capture automatically captures your billable time on your smartphone, computer, and tablet, and integrates with popular billing systems.

The Killer Feature

Capture.it consists of two components — native apps that automatically (passively) track the time you spend on your devices, and a web application for configuration and reviewing all the time captured.

The creators of Capture.it recognize that lawyers now work in a multi-device world. Accordingly, out of the gate, Capture.it offers tracking apps for Windows, iPhone, and Android with an iPad app shipping later this month.

The company also recognizes that law firms increasingly prefer the cloud to maintaining their own servers. There's nothing to install other than the applicable tracking apps. Capture.it encrypts all the data it captures, and uses a 256-bit SSL connection between its data center and your devices.

"Capture.it is revolutionizing how lawyers capture their time," Capture.it President Michael Bluestein tells us. "We provide an automated approach so that a user doesn't have to manually enter their time. We also automatically create time entries to save time and reduce unnecessary tasks. Whether you charge by the hour or offer fixed fees, Capture.it can help you to determine the exact cost and profitability of each client."

Other Notable Features

On your PC, Capture.it tracks the time you spend in each email message in Outlook and in each document in Word. Listing each message subject and document title enables you to later identify the corresponding client and matter. Capture.it also tracks the amount of time you spend in other applications. Periodically, Capture.it prompts you via a dialog box to assign the time it collects to a client and matter. You can combine or delete time entries in this dialog box.

Capture.it works similarly on your iPhone or Android phone. It prompts you after each telephone call. Using the Capture.it email app enables you to automatically capture the time you spend in every email message.

Periodically, you'll log into your account in the Capture.it web app to edit and post your time entries. The manner in which you post entries depends on which product you use for billing. For example, cloud products like Clio integrate directly with Capture.it. Desktop products like PCLaw require the company's Capture.it Sync app.

What Else Should You Know?

Other features include activity and task code support, and mileage and print tracking. Capture.it starts at $20 per timekeeper per month. Those who don't bill their time such as an office manager who finalizes invoices and sends them to clients can use Capture.it for free. Learn more about Capture.it.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Laptops/Smartphones/Tablets | TL NewsWire

A Lawyer's First Impressions of the Apple Watch Plus 65 More Must-Reads

By Kathryn Hughes | Monday, April 13, 2015

Coming today to BlawgWorld: Our editorial team has selected and linked to 66 articles from the past week worthy of your attention. Below you'll find a sample article from each section of today's issue, including our BlawgWorld Pick of the Week.

Review: Adobe Acrobat Pro DC

Bani McSpedden on the Apple Watch (Video)

Apple Watch: A Nine Day Road Test (Style)

10 Legal Tech Innovations and What They Mean

Congratulations to David Sparks of MacSparky on winning our BlawgWorld Pick of the Week award: A Lawyer's First Impressions of the Apple Watch

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of both legal technology and mainstream technology of interest to the legal profession (e.g., monitors, smartphones, scanners, the iPad, and more). But not the only coverage. BlawgWorld enables you to stay on top of all the noteworthy legal and mainstream technology articles (and podcasts and videos) published elsewhere without having to hire a research assistant. Even when you're busy, you won't want to miss each issue's Pick of the Week. Please subscribe now.

Topics: BlawgWorld Newsletter | Business Productivity/Word Processing | Coming Attractions | Laptops/Smartphones/Tablets

Young Lawyers and Technology; Last Days of the File Server; Review of Sony Digital Paper Model DPTS1

By Kathryn Hughes | Friday, April 10, 2015

Today's issue of TL Serendipity contains these articles:

Scott Bassett, Why Young Lawyers Lack an Interest in Technology

Neil Squillante, The Last Days of the File Server

Eric Zaidins, Review of Sony Digital Paper Model DPTS1: A Better Way to Read and Write?

Don't miss this issue — or any future issues.

How to Receive TL Serendipity
Our most serendipitous offering (hence its name), TL Serendipity consists of contributions by TechnoLawyer members who have important information to share. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The TL Serendipity newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Desktop PCs/Servers | Document Management | Laptops/Smartphones/Tablets | Technology Industry/Legal Profession | TL Serendipity

Integrating PCLaw and Time Matters; One Firm's Backup System; Reviews of Fisher Space Pen, SpeakWrite; Network Printer/Scanner

By Kathryn Hughes | Thursday, April 9, 2015

Today's issue of TL Answers contains these articles:

Matthew Appleton, Tips on Integrating PCLaw and Time Matters

Paul Bannon, Our Three-Tiered Backup System

Tom Trottier, Review: Fisher Space Pen as a Smartphone/Tablet Stylus

Stephanie Quigley, Review: SpeakWrite

Don't miss this issue — or any future issues.

How to Receive TL Answers
Do you believe in the wisdom of crowds? In TL Answers, TechnoLawyer members answer legal technology and practice management questions submitted by their peers. This newsletter's popularity stems from the relevance of the questions and answers to virtually everyone in the legal profession. The TL Answers newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Backup/Media/Storage | Coming Attractions | Copiers/Scanners/Printers | Dictation/OCR/Speech Recognition | Gadgets/Shredders/Office Gear | Laptops/Smartphones/Tablets | Practice Management/Calendars | TL Answers

Top 100 Technology Innovations in Law Plus 59 More Must-Reads

By Kathryn Hughes | Monday, April 6, 2015

Coming today to BlawgWorld: Our editorial team has selected and linked to 60 articles from the past week worthy of your attention. Below you'll find a sample article from each section of today's issue, including our BlawgWorld Pick of the Week.

How to Manage Word Styles Like a Pro

Review: Adonit Jot Script Evernote Edition

Microsoft at Middle Age

Lawyers v. Software Updates

Congratulations to Jason Krause of ABA Journal on winning our BlawgWorld Pick of the Week award: Top 100 Technology Innovations in Law

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of both legal technology and mainstream technology of interest to the legal profession (e.g., monitors, smartphones, scanners, the iPad, and more). But not the only coverage. BlawgWorld enables you to stay on top of all the noteworthy legal and mainstream technology articles (and podcasts and videos) published elsewhere without having to hire a research assistant. Even when you're busy, you won't want to miss each issue's Pick of the Week. Please subscribe now.

Topics: BlawgWorld Newsletter | Business Productivity/Word Processing | Coming Attractions | Gadgets/Shredders/Office Gear | Laptops/Smartphones/Tablets | Technology Industry/Legal Profession
 
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