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Five Lawyers Discuss the Gear and Software They Use and Why

By Kathryn Hughes | Thursday, September 22, 2016

Today's issue of TL Serendipity contains these articles:

Rob Perelli-Minetti, What I Use And Why: Windows 10, Office 365, IPhone 6, Acrobat DC, And More

Nan Evans, What I Use And Why: Sookasa, IPad Air 2, PDF Expert, Westlaw, And Much More

John Dorst, What I Use And Why: Windows 7, Office 2010, IPhone 6, IPad Air, And More

James Poole, What I Don't Use Mobile Devicesl USPTO PDF Requirements

Harold Burstyn, What I Use And Why: Windows 10, Office 2016, Android, Acrobat

Don't miss this issue — or any future issues.

How to Receive TL Serendipity
Our most serendipitous offering (hence its name), TL Serendipity consists of contributions by TechnoLawyer members who have important information to share. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The TL Serendipity newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Business Productivity/Word Processing | Coming Attractions | Laptops/Smartphones/Tablets | Networking/Operating Systems | Privacy/Security | TL Serendipity

You Were Right and I Was Wrong; What I Use and Why; Review of Everything; Why I Use WordPerfect

By Kathryn Hughes | Thursday, September 15, 2016

Today's issue of TL Serendipity contains these articles:

Neil Squillante, The Multiple Monitor Advocates Are Right And I Was Wrong

Brad Pearce, What I Use And Why: Office 365, OneNote, 9.7-Inch IPad Pro, And Much More

Tom Trottier, Review Of Everything Search Engine By Voidtools

Miriam Jacobson, Why I Use WordPerfect

Don't miss this issue — or any future issues.

How to Receive TL Serendipity
Our most serendipitous offering (hence its name), TL Serendipity consists of contributions by TechnoLawyer members who have important information to share. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The TL Serendipity newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Automation/Document Assembly/Macros | Business Productivity/Word Processing | Coming Attractions | Laptops/Smartphones/Tablets | Monitors | Networking/Operating Systems | TL Serendipity

Abacus Private Cloud Offers Virtual Desktops Secured by Two-Factor Authentication

By Neil J. Squillante | Thursday, September 1, 2016

Today's issue of TL NewsWire covers a virtual Windows desktop and network service that recently added two-factor authentication (see article below). In addition, you'll find links to the previous 11 TL NewsWire features, including our coverage of a contract drafting and proofreading tool, three cloud practice management apps, software for capturing the dark data that doesn't make it into your document management system, and much more. Don't miss the next issue.

Many lawyers hesitate to store client and firm documents outside their law firm in the so-called "cloud." But the convenience is undeniable. Even more convenient is moving your applications to a virtual desktop environment, which eliminates the need to buy and manage servers. Just as significant differences exist among hardware and software products, the same is true of cloud services. Some focus more on security and client services than others.

Abacus Private Cloud … in One Sentence

Abacus Data Systems' Abacus Private Cloud is a secure, virtual Windows desktop and network service that makes your data and applications accessible from any Mac, Windows PC, iPad, smartphone, etc. using Microsoft Remote Desktop.

The Killer Feature

The "private cloud" in Abacus Private Cloud's name refers to the fact that Abacus Data Systems uses three geographically dispersed U.S.-based datacenters over which it has full control.

The company recently improved access security by offering two-factor authentication as an option at no additional cost. This requires everyone at your firm to use a second form of identity in addition to a password — namely a code sent to a free app available for Android and iOS. During my demo, Chief Solutions Architect Tomas Suros explained that delivery of the code by app is more secure than delivery by text message because of the latter's vulnerability to being hijacked as reported by Wired in June 2016.

Other Notable Features

Additional security measures include encryption of your data at rest and when transmitted, and secure tunnels to your firm's printers and scanners. Administrator tools enable you to control access to applications, documents, printers, etc. Abacus Private Cloud is capable of full HIPAA compliance, enabling you to securely store health-related documents on your virtual network.

Security can tax performance. Suros discussed various means by which Abacus Private Cloud escapes this trap to provide performance similar to local software even when using a 4G cellular connection. For example, all the servers in the three datacenters use solid state drives (SSD), which are much faster than traditional hard drives.

Abacus Private Cloud's Document Service offers virtually unlimited storage for your firm's documents. This acts like a network drive without the hassle of managing a file server. Practice management software Amicus Attorney, now owned by Abacus Data Systems, is among the many popular Windows applications you can run in Abacus Private Cloud. Others include AbacusLaw, Office 365, QuickBooks, and Adobe Acrobat.

AbacusLaw 2016, the new version of the company's other practice management software, has been optimized for Abacus Private Cloud. Many of the new features focus on practice automation, including case handling checklists, standardized workflows, and deadline tracking across your firm.

What Else Should You Know?

The company's Professional Services team sets up your private cloud and software, provides training, and can import legacy data if necessary. Regarding ongoing technical support, everyone has experienced the misery of two or more vendors pointing fingers at each other when you report a problem. Suros refers to this as a "vendor unaccountability loop." By contrast, he notes that Abacus Data Systems is your sole point of contact for any issues that arise. "It's another core advantage of our private cloud over consumer cloud services," he said. Learn more about Abacus Private Cloud.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Networking/Operating Systems | Online/Cloud | Practice Management/Calendars | TL NewsWire

My Dropbox Misadventures and Search for a Replacement; The New Microsoft on Display in Surface Pro Ad

By Kathryn Hughes | Thursday, August 18, 2016

Today's issue of TL Serendipity contains these articles:

Joshua Stein, My Dropbox Misadventures And Search For A Replacement

Neil Squillante, The New Microsoft On Display In Surface Pro Ad

Don't miss this issue — or any future issues.

How to Receive TL Serendipity
Our most serendipitous offering (hence its name), TL Serendipity consists of contributions by TechnoLawyer members who have important information to share. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The TL Serendipity newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Backup/Media/Storage | Coming Attractions | Laptops/Smartphones/Tablets | Networking/Operating Systems | Online/Cloud | TL Serendipity

Top 10 iPad Apps for Lawyers Plus 43 More Must-Reads

By Kathryn Hughes | Monday, August 1, 2016

Coming today to BlawgWorld: Our editorial team has selected the 44 best legal technology articles, podcasts, and videos from the past week. Below you'll find a sampling from today's issue, including our BlawgWorld Pick of the Week. BlawgWorld is free so don't miss the next issue — sign up now.

Congratulations to Katie Floyd on winning our BlawgWorld Pick of the Week award: Katie Floyd's Top 10 iPad Apps for Lawyers

The Perils of Your Own Mail Servers

Your Email Is Never Going to Be Safe

Six Ways to Make the Most of iOS 9 Notification Center

The Best Laptop Stands

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of both legal technology and mainstream technology of interest to the legal profession. But not the only coverage. BlawgWorld enables you to stay on top of all the noteworthy legal and mainstream technology articles (and podcasts and videos) published elsewhere without having to hire a research assistant. Even when you're busy, you won't want to miss each issue's Pick of the Week. Subscribe now for free.

Topics: BlawgWorld Newsletter | Coming Attractions | Email/Messaging/Telephony | Furniture/Office Supplies | Laptops/Smartphones/Tablets | Networking/Operating Systems | Technology Industry/Legal Profession

A Lawyer Reviews Scrivener Plus 47 More Must-Reads

By Kathryn Hughes | Monday, July 25, 2016

Coming today to BlawgWorld: Our editorial team has selected the 48 best legal technology articles, podcasts, and videos from the past week. Below you'll find a sampling from today's issue, including our BlawgWorld Pick of the Week. BlawgWorld is free so don't miss the next issue — sign up now.

Congratulations to David Sparks of MacSparky on winning our BlawgWorld Pick of the Week award: A Lawyer Reviews Scrivener for iOS

Windows 10 Gets Even Better

I Just Deleted Half My iPhone Apps. You Should Too

How Mark Zuckerberg Led Facebook's War to Crush Google Plus

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of both legal technology and mainstream technology of interest to the legal profession. But not the only coverage. BlawgWorld enables you to stay on top of all the noteworthy legal and mainstream technology articles (and podcasts and videos) published elsewhere without having to hire a research assistant. Even when you're busy, you won't want to miss each issue's Pick of the Week. Subscribe now for free.

Topics: BlawgWorld Newsletter | Business Productivity/Word Processing | Coming Attractions | Laptops/Smartphones/Tablets | Networking/Operating Systems | Technology Industry/Legal Profession

What's Hot and Not in the Legal Industry Plus 50 More Must-Reads

By Kathryn Hughes | Tuesday, June 21, 2016

Coming today to SmallLaw: Our editorial team has selected and linked to the 51 best articles, podcasts, and videos from the past week worthy of your attention. Below you'll find a sampling from today's issue, including our SmallLaw Pick of the Week. SmallLaw is free so don't miss the next issue — sign up now.

Congratulations to Bob Denney of Attorney at Work on winning our SmallLaw Pick of the Week award: What's Hot and Not in the Legal Industry

Cyber Insurance for Law Firms

Five Rules of a Paperless Law Firm

Which Networking Software Is Best?

Social Media 101 for Lawyers

How to Receive SmallLaw
Small law firm, big dreams. Written by successful small-firm founders, managing partners, administrators, and legal technology and practice management experts, SmallLaw provides practical advice on management, marketing, and technology issues in solo practices and small law firms. Additionally, SmallLaw features comprehensive reviews of legal products with accompanying TechnoScore ratings. SmallLaw also ensures that you won't miss anything published elsewhere by linking to helpful articles, podcasts, and videos about solo practices and small law firms. Subscribe now for free.

Topics: Coming Attractions | Law Firm Marketing/Publications/Web Sites | Law Office Management | Networking/Operating Systems | SmallLaw | Technology Industry/Legal Profession

Boxtop Brings Secure Virtual Workspaces to Law Firms

By Neil J. Squillante | Thursday, June 2, 2016

Today's issue of TL NewsWire covers a virtual desktop and private cloud storage service designed for the needs of law firms (see article below), a cloud app for assigning work to lawyers in your firm, an iOS app for notes and tasks, and a network storage appliance. Don't miss the next issue.

When feasible, companies should use their own products (colloquially known as "eating your own dog food"). Everyone in the mostly open office space at Tabush Group uses a tiny computer connected to one or two monitors. These aren't Windows PCs but the employees are using Windows.

Boxtop … in One Sentence

Tabush Group's Boxtop is a private cloud service that enables law firms to use virtual Windows desktops with all their favorite applications but without any infrastructure management.

The Killer Feature

Tabush Group Founder and President Morris Tabush explained to me during my tour of the office that the secure thin client appliances on everyone's desk are optimized for Boxtop and included at no additional charge. They're outfitted with solid state drives (SSDs) and a Gigabit Ethernet port. However, Boxtop also works on your existing PCs as well as Macs, iPads, iPhones, and Android phones and tablets.

Boxtop's "device agnostic" approach enables you to use your Windows desktop with your Windows and web apps and your documents regardless of your location or the device you're using. Boxtop even preserves the "state" of your virtual desktop. For example, if you leave the office in the middle of a sentence in a Word document, logging in at home will take you right back to that sentence.

"Lawyers and their staff need to be fully productive with seamless access to their entire IT environment from anywhere, and not have to think about how the IT works," Tabush told me. "Boxtop helps them achieve this by moving everything together to the cloud. Our clients love that Boxtop is just so simple, and provides them secure access to their work from any Internet-connected device."

Other Notable Features

Because of Tabush Group's origins as an IT consultancy, Boxtop offers a lot of support — "high touch, high customization" as Tabush puts it. First, Boxtop provides a complimentary assessment of your firm's Internet connection. Boxtop recommends a minimum speed of 10-15 Mbps. If your firm needs to upgrade its Internet access, this cost is more than offset by no longer having to pay for servers and their maintenance according to Tabush.

Next Boxtop evaluates the legacy applications you use. Boxtop is compatible with popular legal products such as Amicus Attorney, HotDocs, PCLaw, Tabs3, Time Matters, Worldox, and many others. Boxtop supports Microsoft Office either via your own license or an Office 365 subscription.

Finally, Boxtop migrates all your documents. Boxtop offers both virtual network drives as well as private storage space for each user. BT Sync is a Dropbox-like technology included with Boxtop for accessing documents offline. Boxtop connects to local printers in your office, home, and even at hotels without compromising security. This eliminates risky methods such as using a thumb drive on a public computer.

Boxtop houses your data and applications in high-security datacenters in New York and Seattle. "Private cloud" means that Tabush Group owns the servers, not the datacenter. Your data is encrypted at rest and in transit.

What Else Should You Know?

Boxtop starts at $149 per user per month with no long-term contract required. Approximately, 15% of Boxtop users in a law firm opt for the Power User upgrade, which gives them more storage and administrative control of their virtual desktops. A one-time onboarding fee depends on your legacy environment. It takes about 3-4 weeks to move your firm to Boxtop and train everyone. Learn more about Boxtop.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Networking/Operating Systems | Online/Cloud | TL NewsWire

How to Convert Email Messages to PDF on an iPhone Plus 59 More Must-Reads

By Kathryn Hughes | Monday, May 23, 2016

Coming today to BlawgWorld: Our editorial team has selected and linked to 60 articles from the past week worthy of your attention. Below you'll find a sample article from each section of today's issue, including our BlawgWorld Pick of the Week.

Abacus Data Systems and Amicus Attorney Join Forces

Understanding Windows 7 in the Age of Windows 10

A Lawyer Reviews Dragon Anywhere

Let's Make PCs First-Class Citizens of the Connected World

Congratulations to Jeff Richardson of iPhone J.D. on winning our BlawgWorld Pick of the Week award: How to Convert Email Messages to PDF on an iPhone

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of both legal technology and mainstream technology of interest to the legal profession (e.g., monitors, smartphones, scanners, the iPad, and more). But not the only coverage. BlawgWorld enables you to stay on top of all the noteworthy legal and mainstream technology articles (and podcasts and videos) published elsewhere without having to hire a research assistant. Even when you're busy, you won't want to miss each issue's Pick of the Week. Please subscribe now.

Topics: BlawgWorld Newsletter | Coming Attractions | Dictation/OCR/Speech Recognition | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | Networking/Operating Systems | Technology Industry/Legal Profession

Angering Clients; Multiple Monitors; 4K Monitors; Windows Split Screen; Windows 10 Advice

By Kathryn Hughes | Friday, May 13, 2016

Today's issue of TL Serendipity contains these articles:

Michael Burg, These Two Items Don't Anger My Clients

Rob Perelli-Minetti, How I Use Multiple Monitors; Review Of Dell 4K Monitor

Tom Trottier, Tip: Simulate Two Monitors With Split Screen In Windows

Tom Trottier, The Problem With Windows 10 (For Law Firms)

Don't miss this issue — or any future issues.

How to Receive TL Serendipity
Our most serendipitous offering (hence its name), TL Serendipity consists of contributions by TechnoLawyer members who have important information to share. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The TL Serendipity newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Law Office Management | Monitors | Networking/Operating Systems | Privacy/Security | TL Serendipity
 
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