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Free Research Reports for Lawyers and Others in the Legal Industry

By Neil J. Squillante | Sunday, August 31, 2014

TechnoLawyer Library houses our growing collection of free research reports in PDF format. Reports of this caliber usually cost a fortune, but TechnoLawyer members can download all of them for free. TechnoLawyer membership is also free. Below you'll find links to selected research reports and also to the TechnoLawyer Library Sweepstakes. Click any link to get started and join TechnoLawyer today.

Why Lawyers Need Not Fear Disruption

Three Common Productivity Tasks That an iPad Performs Better Than a PC

Chill, Grill, and Bill: Summertime Gadgets for Summer-Loving Legal Professionals

TechnoLawyer Demographics 2014

LitigationWorld Quick Start Guide to Mastering Ediscovery

TL Research Buyer's Guide to Legal Billing Software

Can Microsoft Win the Legal Industry's Mobile Race?

TL Research Buyer's Guide to Outlook Add-Ons for Law Firms

TL Research Buyer's Guide to Document Management Systems for Law Firms (Second Edition)

Enter the TechnoLawyer Library Sweepstakes. There's no limit on how many times you can win.

Topics: Accounting/Billing/Time Capture | Document Management | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | Litigation/Discovery/Trials | Practice Management/Calendars | TechnoLawyer | TechnoLawyer Library | Technology Industry/Legal Profession | TL Research

From Cartier Santos to Apple Watch; Review of Snipping Tool; Young Lawyers and Legal Technology

By Kathryn Hughes | Friday, April 17, 2015

Today's issue of TL Serendipity contains these articles:

Jeffrey Richardson, Hands on With Apple Watch

Neil Squillante, From Cartier Santos to Apple Watch

Joshua Gordon, Review: Snipping Tool

Sean Doherty, Why Young Lawyers Lack Interest in Legal Technology

Phillip Quatrini, How Young Lawyers View Technology (And What They Use)

Don't miss this issue — or any future issues.

How to Receive TL Serendipity
Our most serendipitous offering (hence its name), TL Serendipity consists of contributions by TechnoLawyer members who have important information to share. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The TL Serendipity newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Graphic Design/Photography/Video | Laptops/Smartphones/Tablets | Technology Industry/Legal Profession | TL Serendipity | Utilities

Review of Rocket Matter iPad Edition Plus Legendary Customer Service

By Kathryn Hughes | Friday, April 17, 2015

Coming today to SmallLaw: Rocket Matter iPad Edition seeks to offer the best of both worlds — a practice management app for your iPad with your data hosted in the cloud. Law Practice Advisor Heidi Alexander assesses whether this app lives up to its billing in this issue of SmallLaw. From matters to calendars to contacts to tasks to notes and much more, Heidi covers all the key features with comparisons to their web counterparts. Also, don't miss the SmallLaw Pick of the Week to learn how to provide legendary customer service.

How to Receive SmallLaw
Small firm, big dreams. Written by practicing lawyers who manage successful small firms and legal technology and practice management experts who have achieved rock star status, SmallLaw provides practical advice on management, marketing, and technology issues in small law firms, as well as comprehensive legal product reviews with accompanying TechnoScore ratings. SmallLaw also ensures that you won't miss anything published elsewhere by linking to helpful articles (and podcasts and videos) about solo practices and small law firms. The SmallLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Coming Attractions | Laptops/Smartphones/Tablets | Practice Management/Calendars | SmallLaw

How to Reveal Your Logic in Your Briefs Plus How to Download Facebook Data

By Kathryn Hughes | Thursday, April 16, 2015

Coming today to LitigationWorld: The arguments you make in your briefs won't help your clients if they don't make a lasting impression. You need to ensure that judges and clerks recall your logic hours, days, and even weeks later. Lawyer and legal writing coach Kiko Korn has developed a simple technique to this end. In this issue of LitigationWorld, she explains how to implement this technique and why it works. Also, don't miss the LitigationWorld Pick of the Week to learn how to export all the content and data from a Facebook account.

How to Receive LitigationWorld
All practice areas evolve, but none faster than litigation. Written by successful litigators and other litigation experts, LitigationWorld provides you with practical tips related to electronic discovery, depositions, litigation strategy, litigation technology, and trial presentations. LitigationWorld also features in-depth litigation product reviews with accompanying TechnoScore ratings, as well as links to the most noteworthy litigation articles in other publications so that you'll never miss anything. The LitigationWorld newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Litigation/Discovery/Trials | LitigationWorld

iOS Notifications User Guide and Strategies

By Neil J. Squillante | Thursday, April 16, 2015

Originally published on December 12, 2014 in our free SmallLaw newsletter. Instead of reading SmallLaw here after the fact, sign up now to receive future issues in realtime.

iOS notifications on your iPhone and iPad (and soon Apple Watch) offer you unprecedented awareness of your world. However, great power requires some responsibility. In this issue of SmallLaw, TechnoLawyer publisher and iOS expert Neil Squillante explains the various types of notifications, and provides strategies on how best to use each of them. Neil also explores the intricacies of Notification Center, which he describes as a "parallel universe" within iOS.

I recently discovered that with the exception of ringtones no one in my family tweaks the notifications on their iPhone and iPad. It occurred to me that many of you probably don't use iOS notifications to their full potential. You may even find them annoying because you receive too many.

iOS notifications represent the most significant alert system since email. Apple pioneered notifications in 2009 with iOS 3. Google copied and one-upped Apple in Android by grouping notifications together on their own screen. Apple then copied Google in iOS 5, which gave birth to Notification Center. Notifications received another significant upgrade in iOS 8. The forthcoming Apple Watch will make notifications even more useful.

It's worth spending a few minutes in Notifications within the Settings app. Consider this issue of SmallLaw your user guide. Android users should find these strategies just as applicable though the settings have different names.

Types of Notifications

Generally, two types of notifications exist — aural and visual.

Some of Apple's marquee apps such as Phone, Mail, and Messages enable you to choose a sound. The Phone app and the iPad's FaceTime app also support ringtones purchased from iTunes and even your own imported ringtones. With the exception of the Phone and FaceTime apps, you can set apps to not make any noise.

Some apps capable of sending notifications don't support sounds, but they all support visual notifications. You can choose from four types — Notification Center, app badge, banner or alert when unlocked, and lock screen when locked.

A parallel universe of sorts, Notification Center appears when you swipe down from the top of the screen. You can summon it from any screen, including the lock screen if you choose. You cannot otherwise use your device with Notification Center engaged, but you can tap a notification to open the corresponding app and go directly to that item (email message, shared photo, text message, etc.).

App badges typically display a number on the corresponding app icon. Banners display a notification at the top of your screen and then disappear. You can tap a banner to go to that item or swipe up to dismiss it faster. Alerts are an alternative to banners for more important notifications. They prevent you from using your device until you choose from several options (open item, snooze, close, etc.). Everyone is familiar with lock screen notifications thanks to missed calls and voicemail messages.

A Sound Strategy

If you're a typical iPad user, you also have an iPhone. And you always have your iPhone with you. So right off the bat don't use any sound notifications on your iPad. Delegate these to your iPhone exclusively.

Aside from eliminating notifications in stereo, this strategy means your iPad will never make a peep when you're on the phone, in court, etc. And if you get into the habit of watching movies and listening to music on your iPad, you'll never hear any unexpected sound through your headphones. Incidentally, Bluetooth headphones have come of age.

Even if you decide to not use sound notifications at all, you cannot turn off sounds for the Phone app or FaceTime app as noted above. You can silence these notifications only by muting all sound or by using Do Not Disturb. Introduced in iOS 6, Do Not Disturb in the Settings app silences sound alerts during the times you specify. You can also manually engage it. Unlike mute, Do Not Disturb doesn't affect other sound so you can still play videos, listen to podcasts, etc.

Notification Center a Hidden Killer App

If you primarily work in your office, Notification Center can become a productivity game changer. You may find it just as useful at home.

As its name implies, Notification Center lists all your notifications by app in one scrollable screen. In addition to the Notifications screen, Notification Center also contains the Today screen. You toggle between them. Today lists the weather, calendar events, and reminders (reminders can appear on both screens).

In iOS 8, you can also add Widgets to the Today screen. Just scroll to the bottom and click Edit to review the available widgets, which are determined by your installed apps. For example, I added the widget for 1Writer, a text editor I'm evaluating. It lists recent documents (such as this article) that I can open with a tap.

To get the most out of Notification Center, keep it on whenever you're not using your device. This means you should turn off Auto-Lock in Settings/General. I also recommend buying a stand to keep your device at a comfortable viewing angle (I use the iSlider). You can keep your device plugged if you're concerned about battery drain.

If you have struggled to find a use for your iPad when working on your PC, Notification Center is the killer app you've sought.

Notifications While Using Your Device

While you could periodically invoke Notification Center, you're better off with the other visual alerts when actively using your device. How you use them depends on your preferences, but I'll make some suggestions to get you started.

If you have multiple devices, use app badges with care because they require opening the app on every device to get rid of them. On the other hand, they definitely get your attention. This explains why Apple uses badges that you cannot turn off for its iOS updates. As a happy medium, use them only on your iPhone and of course only for important apps.

Use alerts only for critical notifications. I don't like modals so I use alerts only for calendar events and reminders. Alerts require action only once; they will disappear on your other devices unlike app badges.

Use banners instead of alerts for less important notifications. If you're concerned about missing or forgetting about a banner, consider Notification Center your backup.

Privacy and Lock Screen Notifications

Use lock screen notifications with great care. Anyone with physical access to your device can see these notifications — all of them because they scroll.

Because Notification Center contains your entire life at a glance, I encourage you to not allow access from the lock screen. The on/off switch for lock screen access is in Touch ID & Passcode in Settings.

The Handoff Conundrum

In iOS 8, you can answer and make telephone calls with your iPad via your iPhone when they're on the same WiFi network. You need to activate this on both your iPhone and iPad. Go to Handoff & Suggested Apps in Settings/General on your iPhone, and FaceTime in Settings on your iPad (turn on iPhone Cellular Calls).

Handoff seems like magic. But a problem exists for those of us who don't want to hear notifications in stereo. As noted above, you cannot turn off sound alerts for the FaceTime app. This means that both your iPad and iPhone will ring. Let's hope Apple reconsiders this in a future update. A banner on my iPad with the Caller ID would suffice for me since I can hear my iPhone ringing in the distance.

Get Notified but Not Overnotified

Not surprisingly, most apps these days offer notifications. If you don't periodically tweak them, you'll find them overwhelming and tune out all of them. However, if you limit your notifications to truly meaningful work-related and personal alerts you will attain peace of mind from knowing that nothing can slip through the cracks.

Neil J. Squillante is the publisher of TechnoLawyer.

How to Receive SmallLaw
Small firm, big dreams. Written by practicing lawyers who manage successful small firms and legal technology and practice management experts who have achieved rock star status, SmallLaw provides practical advice on management, marketing, and technology issues in small law firms, as well as comprehensive legal product reviews with accompanying TechnoScore ratings. SmallLaw also ensures that you won't miss anything published elsewhere by linking to helpful articles (and podcasts and videos) about solo practices and small law firms. The SmallLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Laptops/Smartphones/Tablets | SmallLaw

Capture.it Time Capture: Read Our Exclusive Report

By Neil J. Squillante | Wednesday, April 15, 2015

Today's issue of TL NewsWire covers software that automatically captures your billable time across desktop and mobile devices and integrates with popular billing systems (see article below), an add-on that enhances paragraph numbering in Microsoft Word, an app that enables you to add client intake forms to your website, and a combination case and stand for the iPad Air 2. Don't miss the next issue.

AUTOMATIC BILLABLE TIME CAPTURE ACROSS ALL YOUR DEVICES

Most lawyers spend most of their billable time using a computer of some sort — Windows PC, iPad, iPhone, etc. Yet most of these lawyers still use old school methods of tracking their time. This is highly disruptive to your workflow, especially the deep thinking required in law practice. Given that your devices can track time, you can bridge this gap with an app that works on all the platforms you use, and which ties into your billing software.

Capture.it Time Capture … in One Sentence

Launching this week, Capture.it Time Capture automatically captures your billable time on your smartphone, computer, and tablet, and integrates with popular billing systems.

The Killer Feature

Capture.it consists of two components — native apps that automatically (passively) track the time you spend on your devices, and a web application for configuration and reviewing all the time captured.

The creators of Capture.it recognize that lawyers now work in a multi-device world. Accordingly, out of the gate, Capture.it offers tracking apps for Windows, iPhone, and Android with an iPad app shipping later this month.

The company also recognizes that law firms increasingly prefer the cloud to maintaining their own servers. There's nothing to install other than the applicable tracking apps. Capture.it encrypts all the data it captures, and uses a 256-bit SSL connection between its data center and your devices.

"Capture.it is revolutionizing how lawyers capture their time," Capture.it President Michael Bluestein tells us. "We provide an automated approach so that a user doesn't have to manually enter their time. We also automatically create time entries to save time and reduce unnecessary tasks. Whether you charge by the hour or offer fixed fees, Capture.it can help you to determine the exact cost and profitability of each client."

Other Notable Features

On your PC, Capture.it tracks the time you spend in each email message in Outlook and in each document in Word. Listing each message subject and document title enables you to later identify the corresponding client and matter. Capture.it also tracks the amount of time you spend in other applications. Periodically, Capture.it prompts you via a dialog box to assign the time it collects to a client and matter. You can combine or delete time entries in this dialog box.

Capture.it works similarly on your iPhone or Android phone. It prompts you after each telephone call. Using the Capture.it email app enables you to automatically capture the time you spend in every email message.

Periodically, you'll log into your account in the Capture.it web app to edit and post your time entries. The manner in which you post entries depends on which product you use for billing. For example, cloud products like Clio integrate directly with Capture.it. Desktop products like PCLaw require the company's Capture.it Sync app.

What Else Should You Know?

Other features include activity and task code support, and mileage and print tracking. Capture.it starts at $20 per timekeeper per month. Those who don't bill their time such as an office manager who finalizes invoices and sends them to clients can use Capture.it for free. Learn more about Capture.it.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Laptops/Smartphones/Tablets | TL NewsWire

Writing Case Studies That Attract Prospects Plus 38 More Must-Reads

By Kathryn Hughes | Tuesday, April 14, 2015

Coming today to SmallLaw: Our editorial team has selected and linked to 39 articles from the past week worthy of your attention. Below you'll find a sample article from each section of today's issue, including our SmallLaw Pick of the Week.

What to Cover (and Not Cover) in a Consult

What if Something Happens to You? (Podcast)

Analysis of Successful PI Law Firm Websites

"Best Lawyers" v. "Who's Who"

Congratulations to Margaret McCaffery of Slaw on winning our SmallLaw Pick of the Week award: Writing Case Studies That Attract Prospects

How to Receive SmallLaw
Small law firm, big dreams. Written by successful small-firm founders, managing partners, administrators, and legal technology and practice management experts, SmallLaw provides practical advice on management, marketing, and technology issues in solo practices and small law firms. Additionally, SmallLaw features comprehensive reviews of legal products with accompanying TechnoScore ratings. SmallLaw also ensures that you won't miss anything published elsewhere by linking to helpful articles, podcasts, and videos about solo practices and small law firms. Please subscribe now.

Topics: Coming Attractions | Law Firm Marketing/Publications/Web Sites | Law Office Management | SmallLaw

A Lawyer's First Impressions of the Apple Watch Plus 65 More Must-Reads

By Kathryn Hughes | Monday, April 13, 2015

Coming today to BlawgWorld: Our editorial team has selected and linked to 66 articles from the past week worthy of your attention. Below you'll find a sample article from each section of today's issue, including our BlawgWorld Pick of the Week.

Review: Adobe Acrobat Pro DC

Bani McSpedden on the Apple Watch (Video)

Apple Watch: A Nine Day Road Test (Style)

10 Legal Tech Innovations and What They Mean

Congratulations to David Sparks of MacSparky on winning our BlawgWorld Pick of the Week award: A Lawyer's First Impressions of the Apple Watch

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of both legal technology and mainstream technology of interest to the legal profession (e.g., monitors, smartphones, scanners, the iPad, and more). But not the only coverage. BlawgWorld enables you to stay on top of all the noteworthy legal and mainstream technology articles (and podcasts and videos) published elsewhere without having to hire a research assistant. Even when you're busy, you won't want to miss each issue's Pick of the Week. Please subscribe now.

Topics: BlawgWorld Newsletter | Business Productivity/Word Processing | Coming Attractions | Laptops/Smartphones/Tablets

Practice Management Apps With Court Rules Plus 50 More Must-Reads

By Kathryn Hughes | Monday, April 13, 2015

Coming today to LitigationWorld: Our editorial team has selected and linked to 51 articles from the past two weeks worthy of your attention. Below you'll find a sample article from each section of today's issue, including our LitigationWorld Pick of the Week.

Picking on Passive Voice

Searching for Meaning, Not Key Words

Nine Rules for Post-Trial Juror Interviews

Be Careful Reading Notices on an iPhone

Congratulations to Colleen Heine of Accellis Technology Group on winning our LitigationWorld Pick of the Week award: Three Practice Management Apps With Court Rules

How to Receive LitigationWorld
All practice areas evolve, but none faster than litigation. Written by successful litigators and other litigation experts, LitigationWorld provides you with practical tips related to electronic discovery, depositions, litigation strategy, litigation technology, and trial presentations. You'll also receive in-depth litigation product reviews as well as links to the most noteworthy articles in other online litigation publications so that you'll never miss anything. The LitigationWorld newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Litigation/Discovery/Trials | LitigationWorld

Young Lawyers and Technology; Last Days of the File Server; Review of Sony Digital Paper Model DPTS1

By Kathryn Hughes | Friday, April 10, 2015

Today's issue of TL Serendipity contains these articles:

Scott Bassett, Why Young Lawyers Lack an Interest in Technology

Neil Squillante, The Last Days of the File Server

Eric Zaidins, Review of Sony Digital Paper Model DPTS1: A Better Way to Read and Write?

Don't miss this issue — or any future issues.

How to Receive TL Serendipity
Our most serendipitous offering (hence its name), TL Serendipity consists of contributions by TechnoLawyer members who have important information to share. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The TL Serendipity newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Desktop PCs/Servers | Document Management | Laptops/Smartphones/Tablets | Technology Industry/Legal Profession | TL Serendipity

LegalWorks: Read Our Exclusive Report

By Neil J. Squillante | Thursday, April 9, 2015

Today's issue of TL NewsWire covers a cloud document management system that integrates with Microsoft Outlook for email capture (see article below), a utility for organizing your desktop, a SharePoint add-on for creating customized notifications, and an app to feed your need for more apps. Don't miss the next issue.

A NEW OUTLOOK ON DOCUMENT MANAGEMENT

Document management seems more like an aspiration in many law firms rather than a reality. In particular, email has become an important if not the most important document type. Some law firms just resign themselves to email being in a silo, whereas others engage in a lot of manual labor to save relevant email messages and attachments in client/matter folders on a file server alongside related documents. Law firms clearly need a better solution.

LegalWorks … in One Sentence

Uptime Legal's LegalWorks is a cloud document management system that includes email via integration with Outlook.

The Killer Feature

Regardless of whether you use Office locally or virtually, the LegalWorks Outlook add-on brings email into the document management fold. Once installed, the add-on displays your LegalWorks matters in a pane on the right side of Outlook. When you drag and drop email messages into a folder, they remain in Outlook but also become available in LegalWorks — including any attachments.

The Outlook add-on also synchronizes your Outlook calendars with the firm-wide calendar in LegalWorks. Later when using LegalWorks you'll find all the email and calendar events related to a client and matter alongside other related data such as documents, notes, and tasks.

"LegalWorks was developed to fill the void expressed by our law firm clients, Uptime Legal CEO Dennis Dimka tells us. "The Outlook add-in helps legal professionals keep all of their documents, including email, in organized client and matter folders."

Other Notable Features

Because of its modern HTML5 underpinnings, LegalWorks runs within any desktop or mobile browser. Also, it functions like desktop software. For example you need not download Microsoft Word and other documents before working on them. Instead, just locate a document in LegalWorks, open it, work on it, save your changes, and close it when finished (you can create new versions too).

Other features include firm-wide contact and task management, and hosted Microsoft Exchange. LegalWorks resides in data centers in the United States that have earned SAS 70 and the newer SSAE 16 certifications for availability, redundancy, and security.

What Else Should You Know?

LegalWorks costs $59 per user per month. Uptime Legal sets up and migrates your documents, contacts, and matters to LegalWorks for a fixed fee. You can mirror your existing folder system or start fresh. Learn more about LegalWorks.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Document Management | Email/Messaging/Telephony | Online/Cloud | TL NewsWire
 
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