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Dropbox Pros and Cons; Review of Dropbox + Viivo; Review of OneDrive

By Kathryn Hughes | Friday, August 19, 2016

Today's issue of TL Serendipity contains these articles:

Bobby Abrams, Preventing Deleted Dropbox Files From Reappearing

David O'Connell, Review Of Dropbox + Viivo Plus Thoughts On Practice Management Software

Jerald Stein, Review Of OneDrive

Don't miss this issue — or any future issues.

How to Receive TL Serendipity
Our most serendipitous offering (hence its name), TL Serendipity consists of contributions by TechnoLawyer members who have important information to share. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The TL Serendipity newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Document Management | Online/Cloud | TL Serendipity

Zola Suite Leaves No Practice Management Feature Unexplored Thanks to Five Years in Development

By Kathryn Hughes | Thursday, August 18, 2016

Today's issue of TL NewsWire covers new cloud practice management software five years in the making (see article below), a Windows utility for managing multiple monitors, an online directory that connects you to prospective clients, and a Chrome plug-in that prevents you from using weak phrases in your email messages. Don't miss the next issue.

The expectations for practice management software keep rising. You want a polished user experience and design, the same functionality on your smartphone as on your desktop, workflow automation, email and document integration, financial management, and no data silos or duplicate data entry. Whew — that's quite a demanding list.

Zola Suite … in One Sentence

Launched recently, Zola Media's Zola Suite is cloud practice management software that includes document management, general ledger and trust accounting, and much more.

The Killer Feature

As I started my sixth page of notes during my online demo of Zola Suite, I asked Zola Media's Founder and Architect Fred Cohen how many years it had taken to build the software. "Five," he replied.

Cohen and his team seem to have left no feature unexplored, including parity between the desktop web app and the iPhone and Android apps. This means you can access the data you need on the fly in the mobile app as well as create new records. Additionally, the mobile app takes advantage of your smartphone — it contains a business card and document scanner with built-in OCR for adding contacts and searchable PDF documents to Zola Suite.

Zola Suite features many user experience touches such as the use of color — matters are purple, contacts are yellow, etc. The top right of every table has a real time search filter and a + button for adding a new record.

"As a former practicing attorney, tech geek and design nerd, I was frustrated by the limitations of the available practice management solutions," Cohen told me. "Together with my amazing team, we are doing things with Zola Suite that we believe will fundamentally change the way lawyers use practice management software. Our matter-based approach and dedicated iOS and Android apps that take advantage of smartphone hardware are creating quite a buzz and I am humbled by the response."

Other Notable Features

Zola Suite integrates with most IMAP and Microsoft Exchange email services, including Gmail and Office 365. Composing a new email message from within a matter automatically starts a timer. Contacts in Zola Suite auto-populate when addressing the message. These messages reside in Zola Suite but also behave normally in Gmail, Outlook, and on your smartphone. Similarly, you can file incoming messages in Zola Suite, and convert them into tasks.

Speaking of task management, you can "mind dump" as Cohen puts it to quickly enter tasks. These get assigned to you initially but you can later assign them to others, add a due date, and receive a notification when they're completed or overdue. Tasks contain a time entry tool and the ability to generate Task Templates facilitating multistep, recurring workflows such as client intake.

Cohen describes Zola Suite's Notes as "robust enough to replace OneNote." Similarly, Zola Suite can replace QuickBooks thanks to double entry general ledger accounting, check printing, trust accounting, and LawPay integration for credit card processing. The document management system offers nested folders with drag and drop, global search, retention of all document versions, and unlimited storage.

Other features include telephone call tracking, time entry, a calendar with support for email invitations, user permissions, and UTBMS codes.

What Else Should You Know?

When billed annually, Zola Suite costs $68 per attorney per month and $34 per support staff per month. A special plan for solos costs $49 per month. An optional branded client portal enables your clients to securely access their documents and pay invoices. Learn more about Zola Suite.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Practice Management/Calendars | TL NewsWire

My Dropbox Misadventures and Search for a Replacement; The New Microsoft on Display in Surface Pro Ad

By Kathryn Hughes | Thursday, August 18, 2016

Today's issue of TL Serendipity contains these articles:

Joshua Stein, My Dropbox Misadventures And Search For A Replacement

Neil Squillante, The New Microsoft On Display In Surface Pro Ad

Don't miss this issue — or any future issues.

How to Receive TL Serendipity
Our most serendipitous offering (hence its name), TL Serendipity consists of contributions by TechnoLawyer members who have important information to share. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The TL Serendipity newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Backup/Media/Storage | Coming Attractions | Laptops/Smartphones/Tablets | Networking/Operating Systems | Online/Cloud | TL Serendipity

The Psychology of Small Law Firm Marketing Plus 44 More Must-Reads

By Kathryn Hughes | Tuesday, August 16, 2016

Coming today to SmallLaw: Our editorial team has selected and linked to the 45 best articles, podcasts, and videos from the past week worthy of your attention. Below you'll find a sampling from today's issue, including our SmallLaw Pick of the Week. SmallLaw is free so don't miss the next issue — sign up now.

Congratulations to Christopher T. Anderson of Law Practice Today on winning our SmallLaw Pick of the Week award: The Psychology of Small Law Firm Marketing

Stagflation and Legal Services

How Small Law Firms Measure Success

How to Jumpstart Your Blog Posts

Narrow Your Niche Even More

How to Receive SmallLaw
Small law firm, big dreams. Written by successful small-firm founders, managing partners, administrators, and legal technology and practice management experts, SmallLaw provides practical advice on management, marketing, and technology issues in solo practices and small law firms. Additionally, SmallLaw features comprehensive reviews of legal products with accompanying TechnoScore ratings. SmallLaw also ensures that you won't miss anything published elsewhere by linking to helpful articles, podcasts, and videos about solo practices and small law firms. Subscribe now for free.

Topics: Coming Attractions | Law Firm Marketing/Publications/Web Sites | Law Office Management | SmallLaw | Technology Industry/Legal Profession

Five Ways to Prepare for Lateral Hiring Season Plus Last Week's Inside Baseball

By Kathryn Hughes | Tuesday, August 16, 2016

Coming today to BiglawWorld: Our editorial team has assembled links to all the partner promotions and lateral moves announced by America's largest law firms during the past week in an easy-to-scan format. You'll also find must-read analysis, rankings, trends, etc. about large law firms.

We'd like to congratulate everyone who leveled up this week. Here's a sampling:

Growth Spurt Prompts WSHB to Relocate to New Office Space in New York City

Daniel Nossa Joins Steptoe & Johnson PLLC

Former Wyoming Supreme Court Justice Marilyn S. Kite Rejoins Holland & Hart

Five Partners Join Akerman's Los Angeles Office; Land Use Group Expands California Real Estate Team

FTC Veteran Michael Perry Joins Baker Botts' Antitrust and Competition Practice

Congratulations to Andrew E. Jillson of Managing Law Firm Transition on winning our BiglawWorld Pick of the Week award: Five Ways to Prepare for Lateral Hiring Season.

How to Receive BiglawWorld
BiglawWorld keeps you apprised of lateral hires, internal promotions, mergers, new offices, accolades, and other inside baseball at America's largest law firms. Because we organize this self-reported news by practice area and law firm, BiglawWorld takes just a few minutes to scan yet its comprehensiveness makes it the only source you need. Each issue of BiglawWorld also links to insightful articles, statistical reports, rankings, podcasts, and videos about large law firms. Subscribe now for free.

Topics: BiglawWorld | Coming Attractions | Law Firm Marketing/Publications/Web Sites | Technology Industry/Legal Profession

How We Stopped Wasting Time on Email; iPad Pro as Second Display for Windows Laptop; Clio-Certified Independent Technology Consultants

By Kathryn Hughes | Monday, August 15, 2016

Today's issue of TL Serendipity contains these articles:

Wayne Pierce, How We Stopped Wasting Time On Email

Paul Harte, Review: Duet (iPad Pro As Second Display For Windows Laptop)

Joshua Lenon, Clio-Certified Independent Technology Consultants

Don't miss this issue — or any future issues.

How to Receive TL Serendipity
Our most serendipitous offering (hence its name), TL Serendipity consists of contributions by TechnoLawyer members who have important information to share. You'll no doubt enjoy it because of its mix of interesting topics and genuinely useful knowledge, including brutally honest product reviews and informative how-tos. The TL Serendipity newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Consultants/Services/Training | Email/Messaging/Telephony | Laptops/Smartphones/Tablets | Monitors | Practice Management/Calendars | TL Serendipity

Mossberg Reviews Create Keyboard Case Plus 51 More Must-Reads

By Kathryn Hughes | Monday, August 15, 2016

Coming today to BlawgWorld: Our editorial team has selected the 52 best legal technology articles, podcasts, and videos from the past week. Below you'll find a sampling from today's issue, including our BlawgWorld Pick of the Week. BlawgWorld is free so don't miss the next issue — sign up now.

Congratulations to Walt Mossberg of The Verge on winning our BlawgWorld Pick of the Week award: Mossberg Reviews Create Keyboard Case (9.7-Inch iPad Pro)

The Best Standing Desk Mats

How to Use Your iPad as a Second Monitor for Your PC or Mac

Review: Bose QC35

30 Years at PCMag Part 2 (1986-1996)

How to Receive BlawgWorld
Our newsletters provide the most comprehensive coverage of both legal technology and mainstream technology of interest to the legal profession. But not the only coverage. BlawgWorld enables you to stay on top of all the noteworthy legal and mainstream technology articles (and podcasts and videos) published elsewhere without having to hire a research assistant. Even when you're busy, you won't want to miss each issue's Pick of the Week. Subscribe now for free.

Topics: BlawgWorld Newsletter | Coming Attractions | Computer Accessories | Entertainment/Hobbies/Recreation | Laptops/Smartphones/Tablets | Technology Industry/Legal Profession

Weapons-Grade Tips for Law Firm Growth Plus Why Prospects Don't Hire You

By Kathryn Hughes | Friday, August 12, 2016

Coming today to SmallLaw: Lawyer coach Lee Rosen knows all the secrets to law firm growth and productivity, the problem being they're trapped in his podcast. For this issue of SmallLaw, we spent hours listening to the podcast and distilled Rosen's weapons-grade tips into an article you can digest quickly. Topics include how to tell if your law firm can succeed, overcoming growing pains, achieving your first million-dollar year, and adding seven hours to your week. Also, don't miss the SmallLaw Pick of the Week for 37 reasons prospective clients hire someone else.

How to Receive SmallLaw
Small firm, big dreams. Written by practicing lawyers who manage successful small firms and legal technology and practice management experts who have achieved rock star status, SmallLaw provides practical advice on management, marketing, and technology issues in small law firms, as well as comprehensive legal product reviews with accompanying TechnoScore ratings. SmallLaw also ensures that you won't miss anything published elsewhere by linking to helpful articles (and podcasts and videos) about solo practices and small law firms. The SmallLaw newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Law Office Management | SmallLaw

ProView Puts Your Law Library in Your Briefcase

By Neil J. Squillante | Friday, August 12, 2016

Today's issue of TL NewsWire covers a large legal ebook library and reader app for web browsers, iPads, and Android tablets (see article below), a lead generation service that requires five years of experience to use, an enterprise communications service, and a new color laser printer. Don't miss the next issue.

Think of a legal reference you often use. You bookmark pages for later reference, highlight key passages, and jot down notes in the margin. Then the next edition replaces the current edition. What happens to your annotations?

Thomson Reuters ProView … in One Sentence

Thomson Reuters ProView is a growing library of legal ebooks that you can use in any desktop web browser as well as in native iPad and Android tablet apps.

The Killer Feature

ProView recently gained portable annotations. This means you can import your bookmarks, highlights, and notes to a new edition. If material in the new edition resides in a different location, ProView moves your corresponding annotations. When deletions occur, ProView gives you the option to move the annotation to a new related location or delete them if no longer relevant. You can continue to access all prior editions with your annotations intact.

ProView enables you to create Issue Labels and assign them to your annotations. Using the Filter Annotations tool, you can list all annotations pertaining to an issue. When you share a section or selected text with others, you can include your annotations. Two sharing options exist. With the Create a Link feature, you can send a pinpoint link to other ProView users. Alternatively, you can export your selection in PDF format.

Other Notable Features

With a web browser, you can access the entire ProView library. The tablet apps are limited to the ebooks you've downloaded, which you can read and annotate without a live Internet connection such as when you're in court.

You can filter available ebooks by author, publisher, title, jurisdiction, and subject. Or you can just enter a search. You can add your own custom categories to an ebook's metadata to create your own collection. The Recently Read tool lists all the ebooks you recently accessed.

The left side of each ebook contains a hyperlinked table of contents. Citations within ebooks contain a live Westlaw link for one-click access. ProView's settings enable you to adjust text size, line spacing, background and text color, highlight colors, and issue labels.

You can search within ebooks using the same Boolean syntax as Westlaw. A cheat sheet within the search tool lists all available search connectors. Your saved searches appear in both the web app and tablet apps. ProView also passively saves your activity, enabling you to jump back to a section, annotation, etc. (the tablet apps store two weeks of history while the web app stores your current session).

What Else Should You Know?

Solo and small law firms can buy ebooks individually as needed. Larger firms can choose from two licensing options (LMS eLibrary or IP eLibrary), both of which work with Westlaw OnePass for single sign-on. Learn more about Thomson Reuters ProView.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Legal Research | TL NewsWire

Gems From The Thinking Person's Guide to Writing Plus Review of FactBox

By Kathryn Hughes | Thursday, August 11, 2016

Coming today to LitigationWorld: You should read psycholinguistics expert Steven Pinker's The Sense of Style: The Thinking Person's Guide to Writing in the 21st Century. But at 368 pages, you might not have time right now. So we asked lawyer and legal writing coach Kiko Korn to unearth the best gems from the book for this issue of LitigationWorld. You'll learn which grammar rules you can break, how to avoid the "curse of knowledge," how to write visually, and much more. Also, don't miss the LitigationWorld Pick of the Week for a review of FactBox.

How to Receive LitigationWorld
All practice areas evolve, but none faster than litigation. Written by successful litigators and other litigation experts, LitigationWorld provides you with practical tips related to electronic discovery, depositions, litigation strategy, litigation technology, and trial presentations. LitigationWorld also features in-depth litigation product reviews with accompanying TechnoScore ratings, as well as links to the most noteworthy litigation articles in other publications so that you'll never miss anything. The LitigationWorld newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Litigation/Discovery/Trials | LitigationWorld
 
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