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Nutshell Aims to Automate Law Firm Marketing on the Cheap

By Neil J. Squillante | Thursday, April 28, 2016

Today's issue of TL NewsWire covers a marketing automation app that costs less than most apps in this genre (see article below), a new legal research tool, a powered iPad Pro stand, and a VPN that works on all major platforms. Don't miss the next issue.

In the beginning, lawyer rainmakers spent significant time keeping their Rolodex up-to-date. Then personal information managers (PIMs) moved these contacts into software. This century gave us client relationship management software and then marketing automation software, often with high price tags.

Nutshell … in One Sentence

Nutshell is cloud marketing automation software priced significantly lower than most such products.

The Killer Feature

Nutshell enables you to create a sales process for your firm. For example, if your firm spans several practice areas you can assign leads for each practice area to a different partner. Nutshell can ingest contacts from the forms on your website to trigger these assignment rules. Email templates enable you to send elaborate messages to leads with one click. Nutshell can automatically create a set of tasks for each new lead and assign them. You can also manually add tasks such as creating a proposal.

Other Notable Features

In addition to its web form capabilities, Nutshell can import contacts from any source, including Outlook. Nutshell can also extract contact information from scanned business cards. You can categorize contacts with tags. Thanks to an integration with Zapier (sold separately), you can send contacts from Nutshell to a practice management system such as Clio, and also to Office 365 and Google Contacts.

Nutshell offers click-to-call functionality. After verifying your identity and telephone number, you can click the Call button for any contact to place a call from your computer that looks like it's coming from your phone. Nutshell logs the call in that contact's activity timeline. You can optionally record calls too. Click-to-call also supports several VoIP services, enabling you to place calls through apps such as Skype, RingCental, and Kixie.

As noted above, Nutshell contains basic email marketing tools. It also integrates with MailChimp (sold separately) if you need more functionality and reporting. Other features include threaded discussions, integration with Gmail and Outlook for capturing email conversations, and extensive reporting to help you analyze your sales process and forecasts.

What Else Should You Know?

In addition to using Nutshell in a web browser, you can also use it in the Android and iPhone app. Nutshell costs $20 per user per month for the Starter version. The Pro version, which you'll need for sales process automation, click-to-call, and implementation assistance, costs $35 per user per month. Learn more about Nutshell.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Law Firm Marketing/Publications/Web Sites | TL NewsWire

Smart Writing Set Lavishes Attention on the Paper, Not Just the Smart Pen

By Neil J. Squillante | Wednesday, April 20, 2016

Today's issue of TL NewsWire covers a smart pen and accompanying app that captures the notes you take in a tablet-shaped paper notebook (see article below), a case management app for litigators, a folding Bluetooth portable keyboard, and a task management app. Don't miss the next issue.

Digital note-taking takes three forms — writing on paper and then scanning what you write, writing on a tablet using a stylus, and writing on paper using a smart pen that captures what you write. Technology companies have dominated all three types, but the latter seems ripe for participation by companies renowned for their paper notebooks.

Smart Writing Set … in One Sentence

Launched earlier this month, Moleskine's Smart Writing Set consists of a smart pen, special Moleskine notebook, and a mobile app.

The Killer Feature

Moleskine calls its paper notebook the Paper Tablet not because it's a tablet, but because it's about the same size and shape as a tablet, including rounded corners. The Paper Tablet consists of 176 pages of thick paper. You can write on both sides. An email symbol at the top of each page enables you to email that page to someone with a tap of the smart pen (you then need to use your Android or iOS device to finish sending the message).

Other Notable Features

Called the Moleskine Pen+, the smart pen is made by Neo, the company behind the N2 smart pen. A camera on the Pen+ captures what you write. This eliminates the need for a transmitter that competing products use. The paper in the Paper Tablet contains small dots that enable the Pen+ to identify its location on the page.

The Pen+ stores up to 1,000 pages of notes for offline use. Whether live or after the fact, your notes eventually end up in the free Moleskine Notes app for iOS (Android version coming soon). The app's built-in OCR makes your notes searchable.

The app automatically tags notes by date, location, and page. You can apply custom tags such as a client/matter name, and then view a list of all notes with that tag. An optional recording feature enables you to playback your notes along with the audio.

What Else Should You Know?

Moleskine Notes syncs with Evernote and Google Drive. You can export notes in PDF, JPG, PNG, or SVG formats. The Smart Writing Set costs $199, including one Paper Tablet and one Pen+. Additional Paper Tablets cost $29.95 each. Learn more about Smart Writing Set.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Gadgets/Shredders/Office Gear | TL NewsWire

Ulysses Combines Word Processing With Document Managament

By Neil J. Squillante | Wednesday, April 13, 2016

Today's issue of TL NewsWire covers an integrated app for writing and storing all your documents (see article below), a task management add-in for Outlook, a clipping and annotation utility, and a black and white laser printer with a small footprint. Don't miss the next issue.

Email is so important (or at least voluminous) that email apps offer both a writing environment and document management tools such as folders and search. Given how much time lawyers spend writing documents — most of it alone in their office — a similar unified system makes sense for word processing.

Ulysses 2.5 … in One Sentence

Launched last month, The Soulmen GbR's Ulysses 2.5 is an integrated writing environment for Macs and iOS devices.

The Killer Feature

Ulysses looks like an email app with customizable folders (called Lists) along the left that contain your documents. Smart Lists also exist such as "All," "Last 7 Days," and "Trash." You can create your own Smart Lists using Smart Tags. Filters and full-text searching also help you find documents.

Ulysses automatically saves your work in your iCloud account, enabling you to access the same documents on a Mac, iPad, and iPhone without having to worry about file management. A conflict resolution tool exists if a sync error occurs or you work on the same document on two devices without an Internet connection.

You write in plain text using an easy-to-learn markup syntax for headings, bullets, numbering, etc. Customizable paragraph styles map to this syntax for previews and when you export. Speaking of which, you can export documents in Word and PDF formats, including the styles. Ulysses also outputs to plain text, ePub, and HTML, and integrates with the blogging platform Medium.

Other Notable Features

Ulysses seeks to offer distraction-free writing. The optional Typewriter Scrolling feature always keeps the line you're typing at the center of the screen. Every function in Ulysses has a keyboard equivalent to keep your hands in place, including adding footnotes, hyperlinks, and images. Other features designed to get you in the zone include full-screen, dark (light text on a black background), and minimal (tools disappear) modes.

You can set goals for a document such as word count. Even without a goal, Ulysses offers live statistics. In complex documents, you can group different sections and collapse the groups you're not working on, attach notes, add bookmarks, annotate and comment, search and replace, and create a glossary of keywords. Ulysses keeps all versions of a document, enabling you to revert back anytime.

Ulysses takes advantage of services built into Apple's operating system such as dictation, text-to-speech, special characters, spell check, grammar check, auto-correction, dictionary, and thesaurus.

What Else Should You Know?

You can import Word and other documents into Ulysses using several methods, including Dropbox. You can also export documents to Dropbox. The Ulysses Mac app costs $44.99. The iOS app costs $24.99. Learn more about Ulysses.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Business Productivity/Word Processing | TL NewsWire

Lexis DiscoveryIQ Helps Lawyers Assess Cases Before Embarking on Expensive Document Review Projects

By Neil J. Squillante | Wednesday, April 6, 2016

Today's issue of TL NewsWire covers an all-in-one ediscovery suite with advanced technologies for early case assessment (see article below), a service for tracking telephone calls from prospective clients, an email virtual assistant service, and a password manager with its own authenticator. Don't miss the next issue.

Cases that are winnable on the law and facts can end up being lost because of discovery costs. Fortunately, new ediscovery technologies can give you key insights into a case before you conduct an expensive linear document review. In some instances, these technologies can even obviate such a review.

Lexis DiscoveryIQ … in One Sentence

Launching this week, Lexis DiscoveryIQ is an all-in-one ediscovery platform with an emphasis on early case assessment.

The Killer Feature

Using several new technologies, DiscoveryIQ seeks to reduce litigation costs by enabling you to find relevant documents and develop insights about a case faster.

For example, DiscoveryIQ's statistical sampling technology tells you the percentage of likely relevant documents among those you've collected. You can take this analysis further with DiscoveryIQ's proprietary predictive coding technology. A form of machine learning, predictive coding involves training DiscoveryIQ to find relevant documents on its own. You can select a confidence level negotiated with opposing counsel or ordered by a judge.

DiscoveryIQ also features Brainspace's Discovery 5 via an exclusive licensing relationship. Discovery 5 adds concept searching and data visualizations to DiscoveryIQ. For example, when you enter a search term, you can view related terms that also exist in the documents you're searching. Using simple sliders, you can adjust the importance of each related term. The Focus Wheel enables you to visualize your search so that you can get a handle on how many relevant documents exist for each key issue in the case.

Other Notable Features

After creating a new case in DiscoveryIQ, you use the built-in processing tools to ingest the data collected from custodians. These tools automatically de-duplicate documents and email messages, perform any necessary OCR, and create near-native versions of documents for improved reading comprehension (e.g., spreadsheets look like they would in Excel). Unlike traditional processing tools, you can begin reviewing processed data immediately.

In addition to the advanced technologies discussed above, DiscoveryIQ also offers traditional ad-hoc searching via the Explore tab. Powered by dtSearch, you can search by date range and Boolean operators, and apply filters such as custodian, file type, etc. No matter how you find documents, the Review environment in DiscoveryIQ enables you to apply customizable tags such as Confidential, Privileged, and Hot Document.

The DiscoveryIQ Dashboard helps you stay on top of your cases. The Document Timeline visualizes your team's progress, and provides key metrics such as total documents and total custodians. The Dashboard also displays the number of searches, filters, and Brainspace tags used to date.

What Else Should You Know?

You can perform a traditional linear review in DiscoveryIQ or export documents for use in any ediscovery review product. DiscoveryIQ sports a clean, modern interface that runs in all desktop and mobile web browsers, including Chrome and Safari on the iPad. Learn more about Lexis DiscoveryIQ.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Litigation/Discovery/Trials | TL NewsWire

Concordance Desktop Seeks to Make Ediscovery More Accessible

By Neil J. Squillante | Wednesday, March 30, 2016

Today's issue of TL NewsWire covers ediscovery software for small-to-medium size litigation matters (see article below), a multifunction monochrome inkjet printer, speech recognition software for lawyers, and an email app that can send push notifications for even non-push accounts. Don't miss the next issue.

Discovery documents used to arrive with a thud — the sound of bankers boxes being unloaded from a hand truck. Today they're more likely to arrive via the dulcet tone of a Dropbox notification. Of course, this notification may not sound so sweet if you don't have ediscovery software.

Concordance Desktop … in One Sentence

Launched last month at LegalTech New York, LexisNexis' Concordance Desktop is an all-in-one ediscovery software suite for small-to-medium size litigation matters.

The Killer Feature

Concordance Desktop has a new input engine designed for do-it-yourself processing. The software can run on a relatively modest Windows PC, but thanks to its multicore, hyperthreaded architecture, you can increase processing speed with beefier hardware. Product manager Wil Cummings tells us that Concordance Desktop can process up to 60,000 pages per hour.

Processing requires just a few clicks. You create a new database, and then point Concordance Desktop to a data source such as an Outlook PST file or a folder of scanned documents. Concordance Desktop de-duplicates documents in the dataset, applies OCR technology to make scanned documents searchable, and performs a near-native conversion to make the documents look like they would in their native application. You can customize the processing workflow, including adding Bates stamps.

Other Notable Features

LexisNexis has also improved the tools for document review and production. Among the highlights, you can structure searches in new ways such as focusing only on email attachments. The new Persistent Search feature enables you to search a subset of a database (e.g., the key custodians in a case). The core review tools include redaction, notes, and issue tagging.

When producing documents, you can choose from native format or a traditional PDF- or TIFF-based load file, and apply a watermark and Bates numbers in the header or footer of each page. Concordance Desktop tracks all work performed from processing to review to production, providing you with an audit trail.

Concordance Desktop now works directly over the Internet so there's no need for remote desktop software. Remote users just download and install Concordance Desktop, enter their credentials, and work as if they're in the office. In the office, you can centrally install Concordance Desktop throughout your firm.

The new Admin Console enables you to manage databases of processed documents such as assigning them to Groups and Matters, and reindexing databases so that newly added documents become available to reviewers (reindexing can occur automatically by setting up a recurring Job). The SmartPath tool locates all Concordance Desktop databases on a volume.

What Else Should You Know?

LexisNexis sells concurrent licenses for Concordance Desktop. This approach saves you money because you only need enough licenses to cover the number of people working in Concordance Desktop simultaneously. Using the Admin Console, you can end the session of an idle user to free up a license for another user. Also, LexisNexis offers Burst licenses for short-term projects that temporarily require more simultaneous users. Learn more about Concordance Desktop.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Litigation/Discovery/Trials | TL NewsWire

Onit Enterprise Legal Management Takes a "Process" Approach to Ebilling and Matter Management

By Neil J. Squillante | Wednesday, March 23, 2016

Today's issue of TL NewsWire covers enterprise legal management software for corporate legal departments that goes beyond ebilling and matter management (see article below), an app for scheduling meetings (including paid consultations), case analysis software with document review capabilities, and a virtual desktop service for law firms. Don't miss the next issue.

Traditional enterprise legal management software enables corporate legal departments to manage and track the spending of legal work they outsource to law firms. This is important, but it's just one of hundreds of tasks corporate counsel need to manage.

Onit Enterprise Legal Management … in One Sentence

Onit Enterprise Legal Management is an integrated suite of ebilling and matter management apps designed to tackle the routine tasks of corporate legal departments.

The Killer Feature

There's a saying that every spreadsheet would be better expressed as a software program. Onit co-founder and CEO Eric Elfman found that lawyers in legal departments used a combination of spreadsheets and email to track processes ranging from board minutes to contract review and approval to legal matter assignments and much more.

This explains why Onit goes beyond traditional matter and spend tracking. Onit itself offers what Elfman calls a "process platform" that you can use as your primary system or as a means to augment your core software, including for the tasks noted above. Additionally, your department can create its own custom Onit Apps to fulfill specific needs.

"Traditional process management initiatives take between nine to 12 months to implement," adds Elfman. "By contrast, Onit Apps are configured and implemented in weeks so you can reap the financial and operational savings faster."

Other Notable Features

Onit features a configurable Dashboard comprised of widgets such as Pending, Disputed, and Overdue Invoices, Inactive Matters, Pending Vendor Evaluations, etc. Your view depends on your role in the department.

You create a new matter by entering the name, type, and lawyer managing the matter. You can add metadata such as whether it involves litigation and is a major matter. Selecting the type of matter (e.g., bankruptcy, investigation, real estate, etc.) can automatically add resources such as a paralegal, outside counsel, and vendors. You can upload documents, and set a budget or alternative fee arrangement.

Onit offers an ebilling workflow that adjusts to whatever business rules you have in place. You can create different workflows for special matters such as those involving more than $1M in fees. The workflows you create can proceed in a linear or parallel flow.

Law firms use Onit's BillingPoint service to submit invoices in a LEDES format. The use of a separate Onit App ensures that law firms cannot gain access to your data. Once ebills are submitted, Onit can format them so to look like a traditional invoice. Onit automatically alerts you if an invoice violates a preset requirement. In addition, you can reject invoices, add comments, adjust line items, etc.

Onit includes all the reports you would expect as well as the ability to export the data in Excel format. For richer reports with bubble charts and other data visualizations, Onit integrates with Tableau.

What Else Should You Know?

Onit runs in all web browsers. It also integrates with Outlook via an add-in. When you receive an email alert such as for a new matter, contract or legal service request, you can securely log into Onit from inside the email message to view the details. Learn more about Onit Enterprise Legal Management.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Accounting/Billing/Time Capture | Coming Attractions | Practice Management/Calendars | TL NewsWire

LexRex Rethinks Practice Management Software for a Mobile World

By Neil J. Squillante | Wednesday, March 16, 2016

Today's issue of TL NewsWire covers a cloud practice management system designed to work just as well on your smartphone as on your Mac or PC (see article below), a chat service you can add to your website to transform visitors into leads, and two practice management systems that announced new features today at ABA TECHSHOW. Don't miss the next issue.

If you build a cloud practice management system today, you have the advantage of knowing that virtually all lawyers have an iPhone or Android phone and expect your product to work on it. Many lawyers also have an iPad with similar expectations.

LexRex … in One Sentence

Launching today, Cerno Technologies' LexRex is a cloud practice management system built for use on both desktop computers and touchscreen mobile devices.

The Killer Feature

LexRex uses the same vertical scrolling design for both the desktop browser app and the Android and iPhone apps. According to VP Business Development Ray Priddle, this simplifies navigation, reduces the number of different screens, and enables you to find what you need faster.

The smartphone app offers the same functionality as the desktop app plus several device-specific features. For example, the app can automatically prompt you after a call to assign a case and post a time entry. Additionally, you can upload any document on your phone to a case.

"LexRex has been designed to work just as well on a smartphone as on a desktop," says Priddle. "The increasing use of touch screens means that applications need to be designed with touch as a key input and navigation method. Also, with the significant amount of business undertaken on smartphones it's important to fully use the technology lawyers always have with them."

Other Notable Features

LexRex groups together under Custom Settings everything you need to get off the ground such as adding users with default billing rates. Most notably, Case Categories enables you create a custom template for each of your core practice areas to standardize your workflows, prevent errors, and improve case outcomes. For example, a case category for medical malpractice cases can require incident dates during intake.

The heart of LexRex is the Case Summary, which lists all associated activity such as calls, meetings, court dates, documents, email, tasks, notes, expenses, time entries, invoices, etc. You can connect anything in LexRex to a case. LexRex's Dashboard gives you a head's up about your day and looming deadlines across all cases.

LexRex lavishes a lot of attention on your calendar, email, telephone calls, and tasks given their importance. Calls have their own time entry slip and are grouped together for reference. Tasks enable you to add multiple time entries as you work towards completion.

LexRex connects directly to Exchange, Google, IMAP, Office 365, etc. for your email and calendar. You can save email messages to cases. When you compose an email in LexRex, it automatically captures the time and files the message in the corresponding case. Likewise, LexRex can automatically bill meetings on your calendar.

The Billing system enables you to create invoices and send them to clients via email (PDF), mail, or their client portal (see below). When creating a bill, you can make adjustments such as overriding the billing rate for any line item, adding a late payment penalty, etc.

What Else Should You Know?
LexRex's secure client portal enables clients to pay bills with a credit card, access documents that you make available, upload documents that you request, and add notes. LexRex costs $35 per user per month when paid annually ($42 when paid monthly). Learn more about LexRex.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Practice Management/Calendars | TL NewsWire

Digital Discovery Pro Empowers Corporate Counsel to Insource Ediscovery Processing and Review

By Neil J. Squillante | Wednesday, March 9, 2016

Today's issue of TL NewsWire covers ediscovery software designed to help corporate counsel assess disputes and conduct internal investigations more quickly and at a lower cost (see article below), an app that automatically reminds clients and others of appointments with you, a checklist app for your firm's workflows, and an iOS task management app. Don't miss the next issue.

Litigation budgets most often get blown in discovery. Corporate counsel can minimize costs by assessing disputes faster internally and culling the amount of data in the event the matter requires outside counsel. The same goes for internal investigations, subpoenas, and other potential budget busters.

Digital Discovery Pro … in One Sentence

Launched recently, Zapproved's Digital Discovery Pro is ediscovery processing and review software designed for corporate legal departments.

The Killer Feature

After creating a new matter in Digital Discovery Pro, you add users and ingest the data at issue. Digital Discovery Pro processes this data at a rate greater than one terabyte per hour. Additionally, you need not wait until processing ends, but can instead begin reviewing documents as soon as they're ready — often less than 30 seconds. By contrast, traditional ediscovery software can take weeks to process one terabyte. CEO and Founder Monica Enand tells us that Zapproved achieved this speed breakthrough by combining its software prowess with the Amazon Web Services (AWS) platform (Zapproved is an Amazon Advanced Technology Partner).

The use of AWS has an additional benefit — Digital Discovery Pro costs at least 65% less than competing services according to Enand. A subscription includes unlimited storage, exports, and technical support.

"With Digital Discovery Pro, we've broken three important barriers to corporate legal teams processing their own data for discovery: speed, ease and cost," says Enand. "The software was designed with the needs of corporate legal in mind so it's easy to use. Economies of scale gives us the ability to be compellingly affordable and predictable with our price, making it easy for organizations to right size their solution to data volumes big or small."

Other Notable Features

Digital Discovery Pro has four major components, each of which has a tab at the top of the screen — Dashboard, Ingest, Review, and Exports.

As Digital Discovery Pro processes data, the results appear on the Dashboard — number of duplicates and NIST files, document types, documents per custodian, etc. Charts enable you to visualize the data. As you review documents, the dashboard keeps you apprised of your progress. Ingest contains an audit trail of imports.

You'll spend most of your time in Review. Tools include search, saved searches, search history, document preview, native view, and bulk tagging. You can conduct natural language searches or enter queries such as Boolean and proximity.

Digital Discovery Pro enables you to export all data or a subset using parameters such as custodian, reviewer, tags, saved searches, etc. You can export in any load file format so that outside counsel can review the data.

What Else Should You Know?

Digital Discovery Pro integrates with sibling products Legal Hold Pro and Data Collect Pro. Legal Hold Pro helps you automate legal holds and make them defensible. Data Collect Pro copies data from computers, cloud storage accounts, social media, etc. in a forensically sound manner. Learn more about Digital Discovery Pro.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Coming Attractions | Litigation/Discovery/Trials | TL NewsWire

Digital WarRoom Private Cloud Seeks to Disrupt Ediscovery Software on Price

By Kathryn Hughes | Thursday, March 3, 2016

Today's issue of TL NewsWire covers ediscovery software priced to disrupt the marketplace (see article below), a Bluetooth pen that captures handwritten notes, an iOS audio recording and editing app, and an ediscovery suite with analytics tools for assessing case strength. Don't miss the next issue.

Ediscovery software may conjure up images of Enron-size cases and expensive gatekeepers who talk jargon to keep prices high, but a democratization is underway on several fronts such as price and user experience.

Digital WarRoom Private Cloud 8.8 … in One Sentence

Launched recently, Digital WarRoom Private Cloud 8.8 is an end-to-end ediscovery platform for processing, reviewing, and producing discovery documents.

The Killer Feature

Software has always benefitted from having little marginal cost for each additional unit sold. But only in recent years have both storage and bandwidth also declined in price.

With Digital WarRoom Private Cloud, Digital WarRoom has set out to "disrupt" the ediscovery software industry on price. The service costs $1,995 per month for up to 500 GB of data, access to all features of the software, unlimited cases, training, and support. Each additional gigabyte beyond the 500 GB costs 50 cents.

"As President and General Counsel of Digital WarRoom, it is my goal to shake up the status quo by offering all-in-one enterprise software that is accessible anywhere at a price point that is de facto disruptive," Justin Farmer tells us. "Gone are the days of excessive costs. We are about 100% transparency."

Other Notable Features

You access Digital WarRoom Private Cloud either through a remote desktop app or a web browser. You begin by creating a case, and using a wizard to "ingest" the data you or your client has collected. Processing occurs next, which involves removing garbage files and duplicates, extracting metadata such as document dates, email participants, document authors, etc. You can automate processing by setting up a Policy. Digital WarRoom Private Cloud supports several languages, and includes translation technology so that you can get a sense of documents.

The customizable review environment displays documents and email as they would appear in their native program. You can sort documents by Relevance Score, Custodian, Date, or practically any other parameter. You redact by drawing a box with your mouse. Initially gray so you can still see the material within, the box changes to black when confirmed. You can apply tags such as Nonresponsive, Responsive, Hot, etc. Search tools include fuzzy, proximity, stemming, and synonyms.

A number of advanced tools exist for large data sets. For example, data visualization of email can identify connections you didn't know about. You can also reveal "Who-to-Whom" connections in social media data. Gist, the company's predictive coding technology, runs in the background. If you mark a document responsive, Gist functions much like Amazon (you may find these documents responsive too). It does this by scoring documents from -100 to +100 based on your designations. For an added charge, you can use Gist to automate these designations once it has acquired enough data from your manual review to finish the job with a satisfactory confidence level.

Digital WarRoom Private Cloud includes a number of reports, chief among them the Document Control Log and Privilege Log. The former lists all the activity on a case from import to production. This can help justify an invoice, get a new paralegal up to speed, etc. The Privilege Log eliminates the need to use Microsoft Office since you can edit and finalize this report in Digital WarRoom Private Cloud.

What Else Should You Know?

A wizard walks you through the production process, including Bates numbers, metadata, and OCR. Binders enable you to export a selection of documents with slip sheets and a hyperlinked index for use in depositions or to give an expert witness. Learn more about Digital WarRoom Private Cloud 8.8.

How to Receive TL NewsWire
So many products, so little time. In each issue of TL NewsWire, you'll learn about five new products for the legal profession. Pressed for time? The newsletter's innovative articles enable lawyers and law office administrators to quickly understand the function of a product, and zero in on its most important features. The TL NewsWire newsletter is free so don't miss the next issue. Please subscribe now.

Topics: Gadgets/Shredders/Office Gear | Graphic Design/Photography/Video | Laptops/Smartphones/Tablets | Litigation/Discovery/Trials | TL NewsWire

Amicus Premium 2016 Offers a Desktop Experience From Any Device

By Neil J. Squillante | Friday, February 26, 2016

Today's issue of TL NewsWire covers a practice management system that offers a desktop experience in your web browser (see article below), an online backup service with Dropbox-like functionality, a NetDocuments add-on for electronic signatures, and an iOS app for tracking packages. Don't miss the next issue.

Practice management software resides at the center of your practice. However, your practice is not always centered at your office. Therefore, it has become essential for practice management software to travel with you — but without you giving up any functionality.

Amicus Attorney Premium 2016 … in One Sentence

Launched recently, Gavel & Gown Software's Amicus Attorney Premium 2016 is a popular practice management system with a new focus on remote access.

The Killer Feature

The new version of Amicus Premium offers full access from any web browser, including on Windows, Mac, and iPad. Your firm's data remains on-premise at your firm.

Amicus Premium in the browser offers the same features as the core Windows program with an optimized user experience. For example, on an iPad interaction elements are sized for fingers rather than a mouse pointer. When you login, the main dashboard displays appointments, telephone messages, unbilled activity and unposted time entries, tasks and deadlines, and a tip.

Other Notable Features

During a demo, Gavel & Gown president Ron Collins said that law firms want to reduce the number of products they need to buy and manage. To this end, Amicus Premium offers significantly enhanced document management. New features include versioning so that you never lose any work, preview and zoom for viewing documents in hundreds of formats, and check-in/out for preventing changes while you work on a document.

Searches list the current version of documents by default, but you can also search prior versions. With Amicus Premium's famous "Do" button, you can now launch Word, time your work, and save the document to the appropriate matter. Integrations with Microsoft Office further enable you to capture all email and documents in Amicus Premium.

Gavel & Gown also lavished a lot of attention on communications. Amicus Premium now groups calls, email, and internal messages. Related features include rules-based auto-filing, and a filter for finding messages by date, matter, to/from, etc. Integration with Office 365 and Exchange powers the email functionality.

A new Client Portal with your firm's logo and letterhead enables you to exchange secure messages with clients, have clients complete forms for documents, and share documents.

Other new features include improved mass billing, support for LEDES billing formats, client receipts, an Apple-like installer, and automatic updates. In all, you'll find more than 35 new features plus of course the core practice management functions — contacts, calendars, matters, billing, notes, research, etc.

"Amicus Premium 2016 is packed with features and enhancements to help legal professionals stay ahead of the ever evolving demands being placed on them," says Collins. "We focused on simplifying workflows, saving our users valuable time while equipping them with the necessary tools to beat the competition."

What Else Should You Know?

Amicus Premium supports Office 2016 and Windows 10 as well as earlier versions. Pricing starts at $849 with upgrades at $649. Learn more about Amicus Attorney Premium 2016.

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Topics: Accounting/Billing/Time Capture | Document Management | Practice Management/Calendars | TL NewsWire
 
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